Executive Assistant - Regional Office Based Job Dallas area,Texas USA,Administrative/Clerical

Dominium is helping tackle the affordable housing crisis - and we're looking for motivated candidates to join our team and help further our mission. With offices in Minneapolis, Atlanta, Dallas and Phoenix, Dominium is one of the nation's most respected and innovative affordable housing development and management companies. We create quality, affordable homes and engage with our residents daily to create a strong sense of community and connectivity.

Join us in making a difference in people's lives every day at a company where you can challenge yourself to develop both personally and professionally.

POSITION SUMMARY

The Executive Assistant is responsible for leading and overseeing the Executive Assistant team while providing strategic, high-level administrative support to executive leadership. This role ensures consistent, efficient, and professional executive support by setting standards, managing workflows, and developing administrative talent. The Executive Assistant Manager serves as a trusted partner to senior leaders, balancing people leadership with hands‑on support, and plays a key role in driving operational excellence across executive offices.

ESSENTIAL

FUNCTIONS

Leads, manages, and develops the Admin Assistant team, including coaching, performance management, goal setting, and professional development.

Oversee workload distribution and coverage planning for Executive Assistants to ensure consistent, high-quality support for executive leadership.

Serve as a strategic partner to senior leaders, aligning administrative support with business priorities and anticipating executive needs.

Establish and maintain best practices, standards, and processes for executive support, including calendar management, travel coordination, meeting preparation, and expense administration.

Act as an escalation point for complex scheduling conflicts, sensitive issues, or high-priority executive requests.

Provide high-level executive support as needed, including direct calendar management, meeting coordination, and confidential communications for select leaders.

Ensure confidentiality and professionalism in handling sensitive company, executive, and employee information.

Collaborate cross‑functionally with Corporate Services, HR, Finance, IT, and other departments to support executive initiatives and organizational priorities.

Drive operational efficiency by identifying opportunities to streamline administrative workflows, improve tools, and enhance communication across executive offices.

Support onboarding and training of new Executive Assistants, ensuring a smooth transition and consistent understanding of expectations.

Monitor team capacity, performance metrics, and service levels, adjusting support models as organizational needs evolve.

Manage key components of quarterly board meeting preparation by partnering with business leaders to gather materials and meet strict deadlines; support additional executive initiatives, leadership events and other programs.

Other duties as assigned by manager.

QUALIFICATIONS

Associates degree or equivalent combination of education and relevant experience
3–5 years of executive administrative experience supporting C‑Suite and/or senior leadership, including support for multiple executives
Previous experience leading, mentoring, or overseeing administrative or executive support staff preferred
Strong organizational, communication, and interpersonal skills with the ability to partner effectively with executive leadership
Demonstrated ability to manage multiple complex priorities, exercise sound judgment, and maintain confidentiality in a fast‑paced environment
Proficiency in MS Office with the ability to quickly learn and effectively use specialized systems such as Yardi, Workfront, and other business tools

PAY

80,000 – 90,000/year + 5% bonus potential.

ABOUT US

Dominium is a purpose‑driven leader in affordable housing. We operate in approximately 20 states, supported by a team of over 1,300 dedicated employees. For more than 50 years, we have delivered excellence in the development and management of affordable housing communities across the United States. Dominium’s values – EDGE:
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