Temporary Executive Administrative Assistant

Temporary Executive Administrative Assistant

Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Tuition Assistance
• Employee Referral Bonus

Balfour Beatty Construction is searching for a temporary Executive Administrative Assistant in Dallas, TX. This individual will have the opportunity to provide high-level organization and administrative support to senior management. This is a fully in-person role, Monday through Friday in our Dallas office location.

• Manages and coordinates key administrative tasks (maintain executives’ and department’s schedules, composes complex and confidential correspondence, files; sends/receives surveys, processes executives’ expense reports, answers process questions, etc.).
• Covers and screens executives’ phone lines, distributes messages and exercises judgment in independently handling requests as
• Sorts and distributes department mail, makes travel arrangements, completes expense reports and other correspondence and reports, department filing, monitors and orders supplies, etc.
• Uses company standard software to independently develop reports, presentations, spreadsheets and correspondence. Assembles and distributes reports for internal and external
• Maintains departmental phone log and troubleshoots technology
• Assists in coordinating various meetings and events including travel arrangements, meeting space and attendee communications, etc. May work with Administrative Assistants from other
• May attend functions and meetings to gather and furnish information.
• Maintains confidentiality with sensitive or proprietary information on behalf of executives.
• May receive visits or calls regarding sensitive or complicated department complaints; routes information to appropriate representative to handle in a timely
• Coordinates and tracks key department functions, processes and
• May provide procedural guidance to administrative assistants on department
• Promotes and follows up on implementation of new department processes to ensure progress and change occur.
• May relieve switchboard receptionist as

• Actively participates in industry, client, and community relations to enhance company

• Promotes our Creed. Communicates our vision and purpose through Service, Talent, and Choices.
• Serves as a role model and promotes professional
• Participates in personal career development through on-the-job training, participates in software training and seminars as applicable for this

Performs other related duties as needed.

• Associate’s degree required (Bachelor’s degree in Business, Management or related field preferred) plus 4-6 years providing high level administrative support to executive management; or high school diploma plus 8 years of equivalent work experience in an office management
• Able to anticipate executive’s needs, make decisions and resolve issues in executive’s absence.
• Able to use time effectively based on key priorities; manage multiple
• Able to communicate well and create effective customer-focused relationships with all organization
• Able to write clearly and concisely in a variety of communication settings and
• Open to change and can learn quickly when faced with new opportunities and
• Able to make decisions under tight deadlines with composure, occasionally with incomplete
• Able to organize people, tools, equipment, and other resources and orchestrate multiple activities at once to accomplish desired
• Act in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
• Strong computer skills in word processing, spreadsheet, scanning, database and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g.,…