Commercial Real Estate Executive Assistant

Overview

Indianapolis, IN

Join our dynamic and growing team as an Executive Assistant to support one of our executives. We are a forward-thinking company dedicated to community, connection, and collaboration. We’re seeking a proactive and organized individual to contribute to our success. The Executive Assistant also serves as a liaison when needed across the organization; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

• Manage sensitive matters with a high level of confidentiality and discretion
• Sustain a daily calendar of meetings and events
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
• Arrange travel and accommodations. Prepare expense reports
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
• Exellent communication and time management skills; proven ability to meet deadlines
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives
• Assist in preparing and managing presentations and decks
• Be responsive to emails/texts/phone calls, with contact occasionally outside normal business hours
• Use discretion, confidentiality, and good judgment to handle various C-Level matters
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
• Complete adhoc projects as assigned – such as personal events and/or family needs
• Organize complex calendars and schedules; resolving any scheduling issues

• Bachelor's degree required
• 5+ years of related experience in an executive assistant role supporting C-Level executives
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally
• Flexible hours as dictated by the needs of business for projects and meetings