Temporary Executive Administrative Assistant

Temporary Executive Administrative Assistant

life insurance, sick time, tuition assistance, 401(k)

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Paid Volunteer time
• Tuition Assistance
• Employee Referral Bonus

Balfour Beatty Construction is searching for a temporary Executive Administrative Assistant in Dallas, TX. This individual will have the opportunity to provide high-level organization and administrative support to senior management. This is a fully in-person role, Monday through Friday in our Dallas office location.

• Manages and coordinates key administrative tasks (maintain executives' and department's schedules, composes complex and confidential correspondence, files; sends/receives surveys, processes executives' expense reports, answers process questions, etc.).
• Covers and screens executives' phone lines, distributes messages and exercises judgment in independently handling requests as
• Sorts and distributes department mail, makes travel arrangements, completes expense reports and other correspondence and reports, department filing, monitors and orders supplies, etc.
• Uses company standard software to independently develop reports, presentations, spreadsheets and correspondence. Assembles and distributes reports for internal and external
• Maintains departmental phone log and troubleshoots technology
• Assists in coordinating various meetings and events including travel arrangements, meeting space and attendee communications, etc. May work with Administrative Assistants from other
• May attend functions and meetings to gather and furnish information.
• Maintains confidentiality with sensitive or proprietary information on behalf of executives.
• May receive visits or calls regarding sensitive or complicated department complaints; routes information to appropriate representative to handle in a timely
• Coordinates and tracks key department functions, processes and
• May provide procedural guidance to administrative assistants on department
• Promotes and follows up on implementation of new department processes to ensure progress and change occur.
• May serve as department notary
• May relieve switchboard receptionist as
• Updates employee I.D. database
• Maintains/Reconciles department

• Actively participates in industry, client, and community relations to enhance company

• Promotes our Creed. Communicates our vision and purpose through Service, Talent, and Choices.
• Serves as a role model and promotes professional
• Participates in personal career development through on-the-job training, participates in software training and seminars as applicable for this

• Associate's degree required (Bachelor's degree in Business, Management or related field preferred) plus 4-6 years providing high level administrative support to executive management; or high school diploma plus 8 years of equivalent work experience in an office management
• Able to anticipate executive's needs, make decisions and resolve issues in executive's absence.
• Able to use time effectively based on key priorities; manage multiple
• Able to communicate well and create effective customer-focused relationships with all organization
• Able to write clearly and concisely in a variety of communication settings and
• Open to change and can learn quickly when faced with new opportunities and
• Able to make decisions under tight deadlines with composure, occasionally with incomplete
• Able to organize people, tools, equipment, and other resources and orchestrate multiple activities at once to accomplish desired
• Act in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
• Strong computer skills in word processing, spreadsheet, scanning, database and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way.

Through Zero Harm, we are challenging the construction industry's assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation's largest…