Office Operations Manager

Vanguard Partners is a privately held mineral and royalty acquisition company founded in 2020. We acquire and manage oil and gas mineral interests across multiple states.

We are a small, focused, results-driven team that values organization, accountability, and clear communication. Our work centers on direct mineral acquisitions and building long-term relationships with mineral owners.

We are hiring an Operations & Office Manager for our Dallas office.

This is an in-person role responsible for supporting the administrative and operational foundation of the business. The position can be structured as either 30 hours per week or full-time (40 hours), depending on the candidate. This is an employee position with medical and dental benefits.

Oil and gas experience is not required. We are primarily looking for someone who is highly organized, dependable, and comfortable managing recurring processes with accuracy and consistency.

• Retrieve daily mail from the PO box
• Log, scan, and organize incoming royalty checks
• Maintain accurate internal tracking records
• Prepare and deposit checks at the bank
• Keep clean digital and physical records

• Send transfer of ownership notices to operators
• Track confirmations and follow up as needed
  
  Review division orders for basic accuracy

• Coordinate filing of deeds with county offices
• Track recording confirmations
• Assist with organizing transaction documents
• Help obtain probate and other curative documents when needed

• Maintain organized internal records and systems
• Support ongoing improvements to office processes
• Handle routine outgoing correspondence

• Exceptional organizational skills and attention to detail
• Strong follow-through and ability to manage recurring processes independently
• Comfortable handling financial documents and sensitive information
• Proficiency in Excel and general office software
• Strong written and verbal communication skills
• Ability to proactively follow up with external parties (operators, county clerks, banks)
• Self-starter mindset with a high level of accountability

• Oil & gas, real estate, or title experience
• Prior experience as an executive assistant, office manager, or operations coordinator
• Strong organizational skills and attention to detail
• Comfortable communicating with banks, county offices, and operators
• Exposure to oil & gas, real estate, or title work