Data Entry Specialist

Job Description

Posted Friday, February 20, 2026 at 7:00 AM

We’re seeking a detail-oriented Data Entry Specialist to join our Production team at PM Legal, a division of Lexitas. In this vital role, you’ll work with legal records, subpoenas, and client documentation—ensuring every piece of data is accurate and processed efficiently. If you thrive in a fast-paced, deadline-driven environment and have an eye for precision, this is the opportunity to make your mark in the legal services industry.

Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

• Create and maintain custom client questions using Crystal Reports.
• Manage the delivery of notices to all counsel of record via fax or Fed Ex.
• Generate legal documents including custodian letters, certifications, affidavits, and notices.
• Intake, review, and accurately enter client order information received by fax, email, or phone.
• Complete assignments within the research queue and document MTQ/Rule 11 details.
• Safeguard confidential medical information and ensure strict adherence to HIPAA and all data privacy standards.
• Operate and troubleshoot standard office hardware including fax machines, scanners, copiers, and related equipment.
• Collaborate with managers and internal teams to ensure data accuracy and efficient workflow execution.
• Perform additional duties as assigned to support departmental operations.

• A positive, collaborative, and team‑focused attitude.
• Strong verbal and written communication skills.
• Ability to adapt quickly to shifting priorities and time‑sensitive tasks.
• Exceptional attention to detail and organizational skills.
• Ability to multi‑task and work efficiently in a high‑volume, deadline‑driven environment.
• Proficiency in Microsoft Outlook, Word, Adobe Acrobat, Windows, and general internet usage.
• Comfort using standard office hardware including fax machines, scanners, and photocopiers.
• Capability to work independently while maintaining alignment with team needs and departmental standards.
• Consistent punctuality, dependable attendance, and a strong work ethic.
• Familiarity with subpoenas, written depositions, and affidavits is a plus.

• High school diploma or equivalent required.
• Knowledge of legal terminology preferred.
• Previous experience in data entry, administrative support, legal services, or medical records is beneficial.
• Demonstrated ability to maintain confidentiality and follow all privacy and compliance requirements.
• Commitment to operational excellence and collaborative problem-solving.

This role is not a supervisor position.

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

None

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing…