Front Office Coordinator

Reception / Administrative Assistant

Seeking a polished and professional Reception / Administrative Assistant to serve as the first point of contact and provide essential administrative support in a highly refined, client‑facing office environment. This role requires exceptional professionalism, strong organizational skills, and the ability to interact confidently with a wide range of personalities while supporting day‑to‑day office operations.

• Greet and welcome visitors with warmth and professionalism
• Serve as the primary point of contact for the front desk, including answering and directing calls
• Manage conference room scheduling, meeting setup, and post‑meeting clean‑up
• Coordinate meeting logistics, including room readiness, materials, and general support
• Maintain a polished office environment, including stocking supplies and ensuring shared spaces are presentable
• Provide administrative support to two senior leaders, including:
  • Light travel coordination (hotel bookings, dinner reservations, occasional flights)
  • Expense reporting and basic administrative tasks
• Anticipate office and leadership needs, proactively addressing issues as they arise
• Navigate competing priorities with accuracy, professionalism, and a service‑oriented mindset
• Build strong working relationships across the office by being approachable, adaptable, and dependable

• Minimum 1+ year of experience in a receptionist or administrative support role
• Experience in a professional services, corporate, or client‑facing environment preferred
• High level of professionalism, polish, and discretion - must be comfortable being the face of the office
• Strong verbal and interpersonal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks while maintaining a calm and welcoming demeanor
• Comfortable learning new administrative tasks and systems; resourceful and proactive
• Stable work history; candidates with 3+ years of experience should demonstrate consistency

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self‑identification form, please use the following link:  Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Beacon Hill offers a robust benefit package including medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to eligible employees. Details will be provided upon hire.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, Beacon Hill delivers coordinated staffing solutions with unparalleled service and a passion for innovation, creativity and continuous improvement.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)