Administrative & Commencement Project Coordinator

Overview

Title: Administrative & Commencement Project Coordinator

Employee Classification: Project Coordinator

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

Sub Division-Department: DAL-Office of the Provost

Department: DAL-Office of the Provost-500100

Job Location: Dallas

Salary: 60000.00

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Department Summary

The Provost Office and Academic Affairs are the core of the University of North Texas at Dallas academic institution. UNT Dallas is home to instructors who combine scholarship and real-world professional experiences in the fields of business, counseling, education, human services, law and more. Our faculty are committed to teaching and each faculty member is accessible to his or her students both inside and outside of the classroom.

Position Overview

The University of North Texas at Dallas invites applications for the position of Administrative & Commencement Coordinator in the Office of the Provost and Vice President for Academic Affairs. This position provides critical project, budgetary, commencement, and administrative support to the Provost's Office and Academic Affairs.

The coordinator will prepare and monitor budgets, support financial reporting, oversee all aspects of commencement planning and execution, and coordinate projects that advance the goals of Academic Affairs. In addition, the position ensures smooth operations in the Provost's Office through effective calendar coordination, communication, and administrative support.

The role requires strong project and event management skills, as well as budget preparation, reconciliation, and analysis, and the ability to coordinate complex logistics across multiple stakeholders. A collaborative and solutions-oriented mindset, along with strong communication skills, is essential for success.

Minimum Qualifications

Bachelor's degree in related field and two years of professional related experience; or any equivalent combination of education, training, and experience.

Knowledge,

Skills and Abilities

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and budget/accounting systems.
• Strong knowledge of budget development, financial tracking, reconciliation, and reporting.
• Demonstrated event planning and execution skills, particularly in managing large-scale, high-profile events such as commencement.
• Demonstrated experience in administrative coordination, budget/financial management, or academic administration.
• Ability to manage multiple projects, monitor progress, and meet deadlines under pressure.
• Strong organizational and project management skills, with the ability to handle multiple priorities and meet deadlines.
• Excellent written and verbal communication skills; ability to prepare clear reports, correspondence, and presentations.
• Ability to collaborate effectively across departments and coordinate with faculty, staff, students, and external partners.
• Professional judgment, discretion, and ability to handle sensitive information.
• Team-oriented, proactive, and resourceful approach to problem-solving.

Preferred Qualifications

Required License/Registration/Certifications

Bachelor's degree in Business Administration, Accounting, Finance, Public Administration, Management, or a closely related field.

Job Duties

• Oversee and manage commencement preparation and execution, including planning, logistics, coordination of vendors and campus partners, and ensuring the successful delivery of all aspects of the ceremony.
• Coordinate and manage projects within the Provost's Office and Academic Affairs, including tracking…