Administrative Assistant - onsite Dallas, TX - senior leadership

WELLTOWER – REIMAGINE REAL ESTATE WITH US

At Welltower, we’re transforming how the world thinks about senior living and wellness-focused real estate. As a global leader in residential wellness and healthcare infrastructure, we create vibrant, purpose-driven communities where housing, healthcare, and hospitality converge. Our culture is fast-paced, collaborative, and endlessly ambitious—guided by our mantra: The only easy day was yesterday.

We’re looking for bold, independent thinkers who thrive on challenge, embrace complexity, and are driven to deliver long-term value. Every team member is empowered to think like an owner, innovate fearlessly, and lead from where they stand. If you're passionate about outcomes and inspired by the opportunity to shape the future of healthcare infrastructure, we want you on our best-in-class team.

About

The Role

Welltower is currently seeking an Administrative Assistant for our Dallas office located in Preston Commons. This role will provide high-level administrative support to one or more C-suite executives and will be accountable for a wide range of responsibilities. The successful candidate will be highly organized, detail-oriented, and a team player capable of managing a wide range of tasks with discretion and professionalism.



Key Responsibilities

• Manage and maintain senior leadership calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and follow-up as needed.
• Prepare and edit correspondence, presentations, and reports on behalf of the executive.
• Conduct research and compile information for various projects and initiatives as assigned.
• Act as a liaison between the executive and internal/external stakeholders, including senior management, clients, and partners.
• Attend meetings, take minutes, and follow up on action items as necessary.
• Handle confidential and sensitive information with discretion and confidentiality.
• Manage expense reports, invoices, and other financial documentation.
• Provide general administrative support, including answering phones, filing, and office organization.
• Regular Evening and Weekend On-Call Support:
  The ideal candidate should be willing to provide on-call support during evenings and weekends as needed. This may include responding to urgent emails, phone calls, or other communication from the executive, handling last-minute scheduling changes, and providing assistance with time-sensitive tasks outside of standard business hours.

• Bachelor's degree preferred, or equivalent work experience.
• Proven experience as a senior leadership assistant or similar role supporting C-level executives.
• Must be willing to provide on-call support during evenings and weekends as needed.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with an elevated level of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to exercise discretion and maintain confidentiality with sensitive information.
• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders.
• Flexibility and adaptability to changing priorities and responsibilities.
• Experience working in a publicly traded company or corporate environment is a plus.

• Competitive Base Salary + Annual Bonus
• Generous Paid Time Off and Holidays
• Employee Stock Purchase Program – purchase…