Onsite Executive Assistant

Duration: 4 months to start (with potential for extension or conversion)

The Executive Assistant role will provide high-level administrative support by preparing statistical reports, conducting research, organizing special projects, handling information requests, and performing clerical functions as needed.

• Administer the high-level day-to-day office operations for Vice‑President level and perform a wide variety of word processing tasks to help the department run more efficiently.
• Prepare and generate various reports, analysis, budget reconciliation, expense reports, and personnel documents.
• Coordinate meetings and travel arrangements while maintaining the Executive's calendar.
• Develop and implement record‑keeping procedures to ensure the accuracy and maintenance of confidential records.
• Interact with customers and colleagues by phone and in person to provide accurate and timely information.
• Refer questions to appropriate team member and provide excellent customer service.
• Organize and assist the process of special projects as needed.
• Handle all information in a confidential manner.

• Knowledge of Microsoft Suites.
• Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
• Ability to multi‑task and maintain accuracy when completing multiple assignments.
• Ability to clearly communicate ideas and information to various levels of audiences.
  
  Ability to maintain confidentiality of sensitive and confidential information obtained through the course of completing assignments.

Education:

Associate's degree or 2 years of work experience above the minimum qualification.