Executive Assistant​/Dallas

Overview

This position supports multiple Attorneys and will work closely with them to provide all requested admin support, which may include word processing, database management, spreadsheets, presentation software, electronic calendaring, communication assistance and emailing.

• Maintain complex calendars for multiple Attorneys
• Manage phone lines for assigned Attorneys
• Time entry for Attorneys into the time-keeping system
• Maintain a high level of discretion and confidentiality
• Act as the point of contact between Attorneys and clients
• Set up meetings and conference calls
• Create expense reports and review and confirm reimbursements
• Maintain attorney reading and working files
• Make travel arrangements for Attorneys
• Make restaurant reservations as requested
• Assist with event planning as requested
• Arrange for courier pick-ups and deliveries
• Document revisions, proofing and editing
• Process mail outs ad overnight deliveries
• Periodically fill in for the primary Receptionist on the main floor as requested
• Greet and direct guests to conference rooms

Must have 5+ years of experience as an Executive Assistant

Excellent telephone skills

High proficiency in MSO (word, excel, power point & outlook)

Must be highly detail oriented and work with a high degree of accuracy

Highly organized and flexible

Ability to multitask and prioritize workload

Must be team focused & self-directed and able to complete projects with limited supervision.