Executive Assistant

Genuine McCarthy Enterprises, Inc. (GME) is the parent company providing enterprise-wide leadership, corporate governance, and strategic oversight for its subsidiaries. In addition, Genuine serves as the plan sponsor for its comprehensive benefits programs and is responsible for providing related support services. A cornerstone of its approach is fostering a culture of employee ownership, and this is reinforced through transparent annual reporting, which has the goal of keeping employee-owners informed and engaged.

How do McCarthy partners define our culture?

• We Live Our Core Values: We do whatever it takes to deliver on our promises with honesty and integrity.
• We are Employee Owned: We are personally invested in building the things people need in our communities.
• We Feel Like a Family: We value genuine connections and help each other succeed in an inclusive environment.
• We are Builders: We respect the work we do and everyone who helps make it happen safely.

High level administrative support to an executive, and teams in a fast-paced, strategic environment. This pivotal role requires a blend of administrative expertise, strategic insight, and interpersonal skills. As a trusted partner, the Executive Assistant will play a critical role in executing the company’s strategic vision, managing complex schedules, coordinating high-impact initiatives, and ensuring seamless communication across teams. This Executive Assistant role is an onsite position, requiring in-office presence to support executives and team operations effectively while serving as a cultural steward within the organization.

• Drive the partnership with executives and manage‑up to increase their effectiveness and efficiency.
• Assist executives with email, task and priority management.
• Serve as an extension of executives, facilitate communication and help manage client relationships; assist all levels of the company to align and execute region and company strategies.
• Draft key internal and external communications with executive’s intention and style.
• Compose and produce a variety of business correspondence, reports, confidential documents and/or forms.
• Accurate, thorough and timely calendar management of complex schedules.
• Strategize with executives on upcoming meetings, events, and tasks to create action plans, communications strategies, and ensure preparedness.
• Minimize last minute changes and negative impacts, maximize productivity.
• Coordinate extensive travel and accommodations.
• Prepare and process expense reports.
• Ensure executives are organized and informed.
• Timely communication of new information, status updates and outcomes.
• Manage electronic files and communication tools to ensure tasks, notes and documents are efficiently organized and accessible.
• Research, track, maintain and report data to support executives.
• Project manage meetings, tasks, events and initiatives to achieve significant impact and results.
• Thorough planning, successful execution, and thoughtful communication strategies.
• Events include but are not limited to meetings, lunch/dinners, interviews, video and phone conferences, seminars, special events, fundraisers, and team builds.
• Manage time, multiple tasks, and competing priorities.
• Consistently approach responsibilities and tasks with big picture, strategic thinking, and proactively address challenges.
• Collaborate with administrative support team to delegate tasks and optimize efficiency.
• Team with the administrative group to support office needs; plan and execute office events or initiative roll outs; provide backup coverage as needed.
• Other tasks and duties as assigned.

• 7+ years of Executive Assistant experience in a 500+ size company and at least 3 of those years supporting VP level or above.
• Strong time management skills with the ability to support multiple executives, balance competing priorities in a fast-paced environment, and meet critical deadlines.
• Proven experience in large event and meeting planning, execution, and extensive travel coordination.
• Excellent written and verbal communication abilities, including active listening, accurate note-taking, professional correspondence,…