Executive Assistant

Well-established and growing law firm is adding an Executive Assistant to their team in Dallas. This opportunity is on-site daily and will support multiple Attorneys by providing comprehensive administrative assistance across a variety of functions.

• Provide high-level administrative support to multiple Attorneys
• Maintain and manage complex calendars, scheduling meetings, conference calls, and appointments
• Serve as primary point of contact between Attorneys, clients, and internal teams
• Manage phone lines and screen calls for assigned Attorneys
• Enter and track billable time in the timekeeping system
• Prepare and submit expense reports and verify reimbursements
• Coordinate travel arrangements, including transportation, lodging, and dining reservations
• Assist with event coordination and special projects as requested
• Maintain attorney reading and working files with a high level of organization
• Arrange courier services, mail distribution, and deliveries
• Maintain strict confidentiality and discretion in all matters

• Perform document revisions, editing, proofreading, and formatting
• Prepare presentations and PowerPoint materials as requested
• Process mailings, overnight shipments, and related correspondence

• Provide occasional front desk coverage as needed
• Greet visitors and direct them to appropriate conference rooms
• Receive and coordinate deliveries
• Perform additional duties and special projects as assigned

• Excellent verbal and written communication skills
• Strong telephone and client service skills
• Minimum of 5 years experience as an Executive Assistant or similar administrative support role
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)