Executive Assistant, School of Public Health

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals.

Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

The Peter O’Donnell Jr. School of Public Health (OSPH) at the University of Texas Southwestern Medical Center (UT Southwestern) in Dallas, Texas is newly established and endowed with the largest gift to a public school of public health in the United States. OSPH is dedicated to advancing the nation’s health through groundbreaking research and by training a new generation of leaders who can respond to emerging public health needs.

We improve the well‑being of communities by translating scientific discoveries into public health solutions and assuring that we have an expert public health workforce, skilled in data sciences, epidemiology, health policy, health care delivery research, implementation science, and other disciplines impacting public health practice.

The O’Donnell School of Public Health seeks an experienced Executive Assistant to provide strategic, high‑level support to the Dean. This role is central to the effective operation of the Dean’s Office and requires a proactive professional capable of managing complex scheduling, coordinating domestic and international travel, processing reimbursements, drafting correspondence, and preparing executive‑level documentation and presentations. The Executive Assistant will play a critical role in enhancing the Dean’s productivity and institutional impact.

In addition, this position serves as a key liaison among Associate Deans, faculty, staff, institutional partners, and external collaborators, ensuring clear communication and seamless coordination across constituencies. The ideal candidate brings exceptional professionalism, discretion, and organizational acumen, with demonstrated strength in project management and the ability to manage competing priorities in a dynamic academic environment. Emotional intelligence, resilience, and a strong executive presence are essential for success in this role.

• Manage complex calendars, meetings, appointments, and travel arrangements for 2 Associate Deans and their respective staff.
• Draft, review, edit and manage correspondence (email, letters, offers, reports).
• Prepare, edit, and format reports, presentations, guides, and other documents related to research initiatives and administrative matters.
• Organize and facilitate meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
• Maintain organized, confidential files, records, and databases.
• Track expenses, process reimbursements.
• Support faculty recruitment activities by scheduling travel/accommodations, drafting itineraries, preparing interview materials; arranging faculty presentations; ensuring a positive candidate experience.
• Assist in the preparation, submission, and monitoring of research grant proposals, ensuring compliance with institutional and funding agency guidelines.
• Manage and track progress on various projects and initiatives, ensuring timely completion and adherence to objectives.
• Ability to multi‑task, adapt to changing priorities, and meet deadlines.
• Provide backup support to the other Executive Assistants within the Dean’s suite.

• Bachelor’s degree in business, human resources, administration preferred.
• 5+ years of direct experience supporting executive leadership in an academic medical center.
• 3+ years of direct experience supporting executive…