Executive Assistant

Producers Midstream is seeking a highly skilled and organized Executive Assistant to join our team in Dallas, TX
.

The Executive Assistant will provide comprehensive support to several executives within the engineering team. This role involves managing administrative tasks, coordinating projects, attending meetings to assist with follow-up, and preparing presentation packets. The ideal candidate will have a proven ability to handle multiple priorities efficiently, and a strong commitment to delivering high-quality work, all with a calm demeanor.

Note:

This role is on-site in our Dallas office and is not remote.

• Provides high-level administrative support and assistance to the Engineering Executive Team.
• Schedule meetings and coordinate complex travel arrangements, including preparing itineraries and ensuring seamless logistics.
• Assist with the preparation and completion of internal governance documents.
• Attend meetings as needed to assist with capturing key points, action items, and decisions, and ensuring timely distribution of minutes.
• Organize and maintain electronic files, documents, and correspondence, ensuring confidentiality and accessibility.
• Draft, edit, and proofread documents, emails, and reports on behalf of the Engineering Executive Team.
• Assist in preparing expense reports for engineering executives in compliance with company policies.
• Facilitate effective communication between executives and internal/external stakeholders by managing follow-ups and ensuring deliverables are met.
• Assist Office Manager as needed.
• Proactively identify and implement process improvements to enhance administrative efficiency.
• Arrange travel and accommodation for the engineering executive team members.
• Notarize documents as required, ensuring compliance with all legal and procedural standards. (Notary designation can be obtained after hiring if not in possession currently.)
• Other duties as assigned.

• Fit with the Company Culture and proven ability to thrive in a positive, affirming environment.
• An associate degree or bachelor’s degree in a relevant field is preferred, demonstrating a strong foundation in organizational and administrative skills or demonstrated professional experience.
• A minimum of 3 years of experience as an Executive Assistant, Administrative Assistant, or Paralegal; experience supporting multiple executives considered a plus. Oil and gas industry experience is helpful.
• Expertise in Microsoft Outlook with knowledge and best practices using delegated access to assist in the management of engineering executive’s mailboxes and calendars.
• Proficiency in additional Microsoft Office applications, including Word and SharePoint, to effectively manage documents and recordkeeping.
• Communication skills that engage internal and external people with pleasant, professional and calm engagement consistent with company culture.
• Able to professionally engage internal and external contacts as a company representative, understanding the significance of the impressions made are significant and critically important.
• Exceptional attention to detail, ensuring accuracy and quality in all deliverables.
• Outstanding organizational skills, with the ability to prioritize tasks and manage time efficiently in a dynamic, fast-paced environment.
• Strong verbal and written communication skills, enabling clear and professional interactions across all levels of the organization. A demonstrated ability to navigate both the office staff portion of the organization and the field staff portion.
• Demonstrated ability to work independently, take initiative, and maintain productivity with minimal supervision.
• A high degree of professionalism, discretion, and integrity, especially when handling sensitive and confidential information.
• Familiarity with the oil and gas or energy industry is a plus but not required.

The company offers an excellent benefits package including: medical, dental, vision, HSA, HRA, life insurance (company paid), LTD (company paid), STD (company paid) and a 401(k) with company match and a tuition reimbursement program.