Practice Support Team Specialist

Practice Support Team Specialist (Legal Administrative Support)

Adaptive Solutions Group is a premier provider of information technology personnel. We provide a variety of technical professionals available for contract, contract to hire, or direct placement positions to companies in and around the St. Louis and Kansas City areas.

We are currently seeking a Practice Support Team Specialist to join a client team.

• Provide administrative and operational support to assigned professionals within a team based environment.
• Coordinate workflow and prioritize tasks across multiple projects and deadlines.
• Prepare, revise, and proofread documents with a high level of accuracy and attention to detail.
• Assist with scheduling, calendar coordination, meeting logistics, and travel arrangements.
• Support billing and financial administrative activities including preparation of correspondence and tracking information.
• Process new client or project intake, including required documentation and system setup.
• Manage incoming and outgoing communications, including mail, electronic correspondence, and file distribution.
• Maintain contacts, records, and documentation in accordance with established procedures.
• Utilize workflow management tools to track assignments and ensure timely completion.
• Collaborate with team members to balance workloads and provide backup support as needed.
• Demonstrate professionalism and discretion when handling confidential information.
• Operate standard office equipment and software tools to support daily operations.
• Perform additional duties as assigned.

• High school diploma or equivalent.
• Three to five years of experience in an administrative, legal support, or professional services support role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to provide a high level of internal and external customer service.
• Proficiency in Microsoft Office applications including Word, Outlook, Excel, and PowerPoint.
• Proficiency with PDF editing tools.
• Ability to work independently and collaboratively within a team environment.
• Minimum typing speed of 60 words per minute.
• Authorized to work in the United States without current or future sponsorship requirements.

• Associate’s degree or higher.
• Experience supporting litigation or document intensive professional services teams.
• Prior transcription or executive level administrative support experience.
• Experience managing complex calendars and high volume workflows.
• Strong process management and information organization skills.
• Familiarity with electronic filing systems and document management platforms.

Adaptive Solutions Group offers a competitive compensation and benefits package that includes medical, dental, short term and long term disability, life insurance coverage, 401k, paid vacation, and paid holidays.