Legal Administrative Assistant

Overview

Faegre Drinker is a firm designed for clients and designed for you. We understand that our people are critical to our success and we are committed to investing in our paraprofessional, administrative and operations professionals. We are always looking for talented, service-focused individuals to join our flexible and high-performing culture. With technology tools and resources that support our hybrid work environment, our colleagues enjoy a culture of learning, support for work and personal goals, opportunities to give back to our communities, and competitive benefits and rewards programs.

At Faegre Drinker, you will have the opportunity to share your expertise within and across teams and contribute to our success.

Job Description Summary

Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with attorneys in several Litigation practice groups in our Dallas office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assigned timekeepers in alignment with the firm’s core values. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.

• The Litigation Legal Administrative Assistant will provide a unique level of support through daily administrative support to assigned timekeepers in their practice group as well as other members of the cross-firm team.
• Demonstrate administrative skills in a broad array of commercial and product liability litigation.
• Proficient experience and knowledge of the business litigation practice is necessary to be successful in the role.
• Create, maintain and properly close client and matter files.
• Manage the conflict check process, prepare engagement agreements and establish necessary financial information to allow for time entry and invoicing.
• Submit expense reports, process payment requests and coordinate the client billing process.
• Schedule in-person meetings, Teams calls and travel arrangements, and set hearings, including coordination with court clerks.
• File and serve pleadings and documents in federal and state cases.
• Other administrative tasks, as assigned.

• Ability to problem-solve.
• Excellent interpersonal, verbal and written communication skills are a requirement for this position (e.g., via phone, web/video conference).
• Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment.
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate.
• Willingness to be flexible with time and adjust to a changing work environment.
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environment.
• Ability to use sound judgment and discretion in dealing with highly confidential information.
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations.

• Flexible working environment for work-life success.
• Opportunity to participate in firm-sponsored volunteer events.
• Wellness programming with personalized content and activities.
• Professional environment and the opportunity to work with experts at the top of their fields.
• Variety of health plan options, as well as dental, vision and 401(k) plans.
• Generous paid time off.

• 3+ years of legal administrative experience, with a background in billing, invoicing and calendar management.
• Experience at Am Law 50/100 firms strongly preferred.
• Minimum of high school graduation or GED; paralegal certificate or business degree preferred.
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint).
• Current Notary Public Commission.

Apply now if you are ready to join the Faegre Drinker team.

Faegre Drinker Biddle & Reath LLP participates in the federal government s E-Verify program. With all new hires, we provide the Social Security Administration and, when…