Secretary; OA

Position: Secretary (OA)
The Primary Purpose of the Position is:
To serve as the personal assistant performing various administrative and clerical duties in support of the Associate Director with management responsibility for a multi-'mission Health Care System's subordinate organizations' functions and activities: logistics, fiscal, engineering, human resources, medical records/information, pharmacy and prosthetics.

The Organization Location of the Position is:
Office of the Director, VA North Texas Health Care System

Duties include but are not limited to:

Receives telephone calls, greets visitors for the Associate Director; ascertains the nature of the calls or visits; and, screens those that can be handled without supervisor's help. Based on detailed knowledge of the VA North Texas Health Care System, its programs and operations, receives, screens refers calls to the Executive office telephone calls to appropriate staff o:r office. Personally handles many matters and answers substantive non-technical requests for information which can be provided based on information from records and files or personal knowledge of the Health Care System.

Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, minutes for a variety of committees, and other documents from information obtained from the staff, files, and other sources. Routinely composes non-technical correspondence, such as office procedures, requests for information concerning the organization's programs, letters of acknowledgment, commendation, or notification. Develops standard or form letters for responding to inquiries and requests for information.

Reviews and processes incoming and outgoing correspondence, reports, circulars and other materials received in the Executive office and/or submitted for the Associate Director's signature. Screens incoming mail, including email, to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to another executive leadership staff, a Service Chief, or handled personally.

Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving dignitaries and/or distinguished Department of Defense (DOD) visitors, members of Congress and Congressional representatives, foreign dignitaries, high ranking personnel from other government agencies, representatives of news and information media; local, civic, state and federal officials; other hospital officials;
Veterans Affairs Committee officials; service organizations, congressional staff officials, etc. and the general public.

Performs other clerical and administrative work in support of the Associate Director's office. Develops, establishes, updates, and maintains records/files of various types for the Associate Director's office. Serves as liaison between the Associate Director, subordinate Services and the other Health Care System Services in terms of-receiving, relaying and passing information on non-technical issues and/or policy.

Uses multiple office automation software with varied functions to produce a wide r:mge of
· documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Work Schedule:

Monday - Friday, 7:30am to 4:00pm or 8:00am to 4:30om

Telework:
This position may be authorized for adhoc telework. Telework eligibility will be discussed during the interview process.

Virtual:
This is not a virtual position.

Position Description/PD#:
Secretary (OA)/PD045490

Relocation/Recruitment

Incentives:

Not Authorized

Critical Skills Incentive (CSI):
Not Approved

Permanent Change of Station (PCS):
Not Authorized