Sr Administrative Assistant II, Transplant Administration

Overview

UT Southwestern is a world-renowned medical and research center committed to excellence, innovation, teamwork, and compassion. We strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we offer opportunities for career growth and development and a competitive benefits package.

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. This SR Admin Assistant II will provide direct support to our Solid Organ Transplant (Heart & Kidney) directors. Primary duties include calendar management, meeting agendas and minutes, travel coordination and expense processing/reports. Additional responsibilities include department timekeeping, onboarding new staff, ordering supplies and marketing/print needs, and providing other administrative support for the department.

UT Southwestern is proud to offer a competitive and comprehensive benefits package. Our benefits support overall wellbeing and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare — no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits

• Education:
  
  High School Diploma or equivalent.
• Experience:
  
  4 years of related work experience, or may consider higher completed education in lieu of experience.

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

• Primary
  
  Location:
  
  Texas-Dallas-5323 Harry Hines Blvd
• Work Locations: 5323 Harry Hines Blvd
• Job:
  Administrative/Clerical
• Organization: 867040 - KPL Transplant Admin
• Schedule:
  
  Full-time
• Shift: Day Job
• Employee Status:
  Regular
• Job Type: Standard
• Job Posting:
  Jan 26, 2026, 8:54:46 PM