Administrative Assistant

Position Summary

CHC seeks an Administrative Assistant to support multiple leaders within the Food & Service Retail team in the Dallas office. The ideal candidate demonstrates initiative, enthusiasm, and has strong attention to detail.

Primary Responsibilities

* Manage multiple calendars, tasks, email communication, as well as planning and executing travel arrangements regularly.

* Prepare, submit and track expense reports

* Prepare documents including correspondence, presentation and report packaging (including graphics, charts and graphs) and spreadsheets

* Retain current contact lists with business contacts; handle all inbound and outbound department mail, courier and overnight shipping

* Maintain department documents including scanning, saving and organizing folder structures in accordance with document retention procedures

* Provide daily support for the team and perform additional tasks and special projects as needed

Desired Skills & Experience

* 5+ years of administrative experience supporting management level professionals, representing the department with a polished professional presence and excellent communication skills

* Significant experience making travel arrangements to coordinate airlines, hotels, and ground transportation

* Highly proficient in MS Office, including using Outlook to manage multiple calendars and contact lists

* Intermediate proficiency in Excel with ability to create tables; intermediate to advanced proficiency in PowerPoint to produce polished presentations

* Experience with Adobe Photoshop a plus

* Excellent time management and organization skills including the ability to prioritize, support, and anticipate the needs of several managers with initiative and enthusiasm

* Extraordinary interpersonal skills; collaborates effectively with internal business groups and external partners

* Confidential, empathetic and diplomatic in all interactions; demonstrates flexibility and good instincts

* Please note this role is fully in-office at our Dallas Old Parkland Headquarters

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