Property Administrator

Job description

This position is responsible for assisting the Property Manager and Assistant Property Manager in protecting, maintaining, and enhancing the value of commercial real estate assets to maximize the owner's financial return and benefit the tenants. This is accomplished by directing and coordinating the property’s operational activities and supporting leasing and marketing activities.

• Provide administrative support for assigned commercial properties and ensure contractual property management obligations are met or exceeded.
• Manage day-to-day property operations, including tenant relations, contract preparation, accounts payable coding, marketing support, move-ins/move-outs, and general office administration.
• Maintain complete, accurate property records, including tenant and vendor contact information and required documentation.
• Track, log, and certify Certificates of Insurance for vendors and tenants to ensure proper coverage.
• Prepare and distribute vendor service contracts and assist with weekly invoice review and approval for accuracy.
• Coordinate tenant requests for repairs and maintenance, conduct weekly tenant satisfaction follow-ups, and manage tenant events, meetings, and common area scheduling.
• Oversee all tenant move-in and move-out activities, including scheduling, insurance compliance, and tenant onboarding/offboarding coordination.
• Serve as a liaison with internal departments to support leasing, marketing, insurance monitoring, capital projects, accounting, and legal services.
• Foster collaborative working relationships with coworkers, tenants, vendors, and project team members.
• Stay current on property management systems, technologies, and best practices.
• Perform additional duties and special projects as assigned.