Executive Assistant

A nonprofit organization is seeking an Executive Assistant to support with daily organizational operations. The ideal candidate is detail-oriented, adaptable, and highly professional. Working cross-functionally, the new hire will support efficient operations by managing scheduling, communications, and administrative workflows while maintaining accuracy, discretion, and consistent follow-through.

• $100,000-$110,000
• Excellent health, dental & vision insurance with company coverage options of 100%
• 25 Days PTO
• 401(k) with match
• Hybrid – Must be able to work in Dallas, TX 2-3 days per week
• Charitable Gift Matching Program

Direct Hire

• Provide calendar management and scheduling support for internal and external meetings.
• Support with booking travel, which includes but is not limited to flights, ground transportation, and hotels.
• Support with registration and logistics for conferences and events.
• Act as a point of contact among senior leadership, team members, clients, and other external partners.
• Prep Executive Director for meetings with research, dossiers and in-the-news information about attendees, organizations, and need-to-know context from CRM.
• Participate in meetings and coordinate and execute follow up to ensure that each meeting is productive and professional.
• Manage all contacts for Executive Director and develop workflows in CRM.
• Innovate and take initiative on relationship building, stewardship, and thoughtful outreach to partners, MPs, donors, and friends of the nonprofit organization (correspondence, gifts, timely calls).
• Provide ad hoc executive support, including creating Docu Signs, editing documents with notes or feedback, adding contacts from networking or vendor engagement to the CRM, staying in touch about calendar changes or updates, printing materials, and organizing files.
• Identify opportunities for process improvements and implement solutions to enhance team efficiency.
• Plan and execute virtual and in-person team events to ensure the Executive Director stays engaged in a personal way across the organization.
• Support with visiting team members in their home states during travel and organizing for team members to attend events and conferences with the Executive Director.
• Ensure the Executive Director has branded collateral to represent the organization at events.
• Help the team feel informed, appreciated and connected by managing internal communications, organizing birthday wishes from the leader, finding ways to support during good times and hard times, and promoting team engagement.

• 5+ years of Executive Assistant experience required
• Bachelor’s degree preferred but not required
• Detail-oriented with a proactive mindset, consistently driving process optimization, system adoption, and fostering operational excellence through rigorous attention
• Exceptional organizational and time-management skills with the ability to prioritize tasks and meet deadlines
• Strong written and verbal communication skills, including professional email and document drafting
• High level of discretion and confidentiality in handling sensitive information
• Demonstrated ability to work both independently and collaboratively in a fast-paced environment while navigating shifting priorities
• Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)
• Familiarity with virtual collaboration and project management tools like Google Workspace, Slack, CRM Systems, and Asana preferred
• Interest in nonprofit, philanthropic, or mission-driven organizations