Legal Admin Assistant

Job Description

Insight Global is seeking a Legal Administrative Assistant to join a prestigious international law firm client in Dallas, TX. This individual will be supporting attorneys in the transactional practice groups within the firm’s Dallas office.

• Manage complex attorney calendars, coordinate deadlines, filings, and follow-up reminders
• Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff
• Provide administrative support – draft/ proofread correspondence and legal documents, prepare engagement letters, create and maintain legal files and indices
• Process expense, handle time entry, manage matter intake, conflict checks, and opening/closing procedures
• Arrange travel and meetings, including calls and calendar appointments and meeting materials
• Support business development – coordinate with the Marketing department on materials, attorney bios, client packets; manage CRM/contact lists and outreach tracking
• Assist with onboarding for new attorneys and staff, including scheduling and materials preparation

This is a full-time position that is local to Dallas, TX – in the office 4 days a week.

$85k-$105k base salary

Exact compensation may vary based on several factors, including skills, level of experience, geographic location, education, and consideration of internal equity.

Benefits packages for this role include: comprehensive health and well-being benefits, personal and professional development, career growth opportunities.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• 3-5 years of administrative assistant experience within an Am Law 100 firm supporting multiple attorneys
• Proficiency in Microsoft office suite (Outlook, Word, PowerPoint) and all firm technology – Cisco Jabber, Zoom, Zen Desk, Intapp, and iManage
• Strong written and verbal communication and professional client service skills across all levels of firm personnel
• Highly organized with excellent time management, accuracy, and attention to detail; performs well in a fast-paced, deadline-driven environment
• Currently supporting attorneys in transactional practice groups