Administrative Assistant

Job Title:

Administrative Assistant

Job Description

The Administrative Assistant acts as a crucial liaison, managing the flow of work orders in a customer's online system. This role involves processing packets into actionable projects, coordinating utility locates, distributing field information, updating project statuses, and supporting field crews by managing schedules and advocating for their needs. This position often requires skills in business, systems, or HR to effectively bridge operations and technical needs.

Responsibilities

+ Identify new work in the customer's online Work Management System.

+ Process work packets to create actionable projects for field employees.

+ Gather and disseminate locate information for underground utility lines.

+ Distribute information to the field to facilitate their work.

+ Update project information and status in the work management system.

+ Submit and track service requests with the system.

+ Report project status information to project supervisors.

+ Maintain schedules for field crews and advocate for them.

+ Interface with the customer's Work Management System specialists.

Essential Skills

+ Strong administrative assistance and project support skills.

+ Proficiency in Microsoft Office, especially Excel and Microsoft Dynamix.

+ Familiarity with work management systems or processes.

+ Ability to plan, multi-task, and manage time effectively.

+ Strong communication skills, both written and verbal.

Additional

Skills & Qualifications

+ High school diploma or GED required;
Associates preferred.

+ Experience in the construction or energy industry is a plus.

+ Detail-oriented, consistent, and reliable.

+ Thrive in routine, sometimes mundane tasks.

Work Environment

The position is based in a field office located in Dallas. While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions. Expected working hours are from 7/7:30 AM to 3:30/4 PM.

Job Type & Location

This is a Contract to Hire position based out of Dallas, TX.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dallas,TX.

Final date to receive applications

This position is anticipated to close on Jan 30, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.