Assistant to Dean-Gary Cook School of Leadership Job Dallas area,Texas USA,Administrative/Clerical

Position: Assistant to the Dean-Gary Cook School of Leadership

General Objectives

The Assistant to the Dean in the Gary Cook School of Leadership (CSL) is responsible for assisting the Dean of the CSL in coordinating and implementing school programs and services, as well as helping to promote the mission and activities of the CSL to alumni, donors, prospects, and others.

Qualifications

A cooperative attitude toward DBU's goals and environment

The ability to organize, manage, problem-solve, focus, and work well with others

Basic computer knowledge and skills and a willingness to learn other skills necessary to the fulfillment of job duties

Attention to detail and ability to meet deadlines and help others meet deadlines.

Specific Duties

Assist the Dean with various scheduling, correspondence, filing, and other office-related items

Help to coordinate the travel and speaking schedule of the Dean

Help to coordinate logistics and execution of CSL events

Maintain CSL Office Policy and Procedure Manual

Maintain CSL timeline and calendars

Maintain recruiting materials and office supplies

Attend staff meetings, take notes, follow up as needed, and distribute information to staff

Provide secretarial and managerial assistance in managing the departmental workflow

Oversee office organization and filing system. Manage hardcopy and electronic records

Be responsible for coordinating appointments, timelines, calendar dates, and classroom reservations for the CSL

Assist with planning and preparation for meetings, training, presentations, travel, and other events

Assist with coordinating arrangements and preparation of teaching materials as assigned; maintain course schedules, syllabi, bibliographies and textbook orders for degree programs

Maintain personnel files and information; compile instructor evaluations and maintain Professor Evaluation Files for reference

Help with processing and orienting full-time and part-time faculty and staff

Provide information in a timely manner, as needed, to the various administrative offices on campus using the appropriate procedures and forms

Enter and maintain class schedule in template; maintain updated degree plans and course info in share/Leadership folder

Assist with Doctoral Enrollment as necessary

Assist with Graduate Enrollment as necessary

Assist with advising and registration of students as needed

Assist with Institute for Global Engagement events as necessary

Assist with Center for Global Religious Freedom events as necessary

Budget Responsibilities

Oversee the CSL budget and make independent decisions regarding the CSL budget in consultation with the Dean

Create Requisition s and process invoices as the division is billed

Ensure CSL is staying within the budget perimeters

Management Responsibilities

Assist in the management of student workers within the CSL

Make independent decisions regarding scheduling of classrooms and meeting rooms

Make independent decisions regarding marketing production in consultation with the Dean

Manage phone system and correspondence; process phone calls, faxes, emails, and mailings

Supervise, train, and coordinate student worker's and schedule work assignments

Maintain copy machine, fax machine, and printers (ordering paper and supplies, clearing jams, reporting monthly department readings)

Maintain maintenance and servicing of the office equipment

Various responsibilities as assigned by the supervisor

Coordinate all onboard and hiring of student workers

Marketing Responsibilities

Maintain the CSL Website

Help with the promotion of CSL events as directed

Assist in the management and distribution of all CSL email correspondence

Assist in the management and distribution of the CSL annual magazine

Assist in the management and distribution of the CSL Journal

Assist in the management and distribution of any other CSL-related content

Work Schedule

This is a full-time position with regular office hours between 8:00 a.m.

- 5:00 p.m., Monday-Friday.

Work Location

This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211.

Must be a Christian and a member of a church that holds to Jesus Christ as Lord and Savior, believing in the New and Old Testaments of the Holy Bible.

DBU requires employees to follow all University policies and procedures, which exist to support the Christian mission of DBU and includes, but is not limited to, a Christian Code of Conduct. to read

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