Administrative Assistant III

Job Title:
Administrative Assistant III
Pay Rate: $30-$40 per hour
Location: Irving, Texas
Duration: 12 months

Position Overview
We are seeking an experienced Administrative Assistant III to provide high-level administrative support to two executives and a department of approximately 300 employees. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment with minimal supervision.
Key Responsibilities

• Provide comprehensive administrative support including typing, filing, answering phones, scheduling, and record keeping.
• Manage complex calendar scheduling for executives and large teams.
• Coordinate and organize large meetings, events, and conferences.
• Arrange travel logistics and manage expense reporting.
• Handle P-card purchases and maintain accurate records.
• Sort and distribute mail, obtain supplies, and assist with special projects involving data compilation, reporting, and analysis.
• Serve as a liaison for internal and external stakeholders, ensuring timely communication and follow-up.

Required Skills & Qualifications

• Professional certification in administrative support or related field.
• Experience managing executive-level calendars and large-scale events.
• Prior experience in a similar role supporting executives and large teams.

• Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, and Zoom.
• Strong verbal and written communication skills.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed.

We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.