Administrative Assistant

TXDFW - XU, 2610 N International Parkway, Dallas, Texas, United States of America

Posted Monday, May 6, 2024 at 4:00 AM

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals. GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental and Vision coverage.

Classification: Variable Hour, Non-Exempt

Job Summary: Report directly to the General Manager. The primary day to day purpose and focus of this position is largely dictated on the immediate needs of the company.

Job Responsibilities:

Staffing:
Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover.

Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process

Review and maintain an applicant tracking system

Assist management team with maintaining staffing

Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process.

Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form

Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy

Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review.

Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes

Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance

Ensure OJI's are properly documented and sent to Corporate Headquarters

Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required

Adheres to company policies and procedures

Perform other duties as assigned

Requirements:

Must have a High School diploma, GED

Must be at least 18 years of age

Able to proficiently speak, read, and write in English

Proficient in Microsoft Word, Excel, and Outlook

Previous Administrative and payroll experience preferred

Must successfully complete all training requirements and maintain certifications throughout employment

Must clear an FBI fingerprint background check and obtain a custom seal

Must pass a pre-employment drug screen

Able to work and focus in a fast-paced environment

Must be detail-oriented

Must always be safety-minded while working

Effectively communicates instructions, policies, and procedures others can follow

Provide positive and constructive feedback

Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures

GAT Airline Ground Support, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category. GAT Airline Ground Support is a drug-free workplace and conducts random drug tests. Employment with GAT Airline Ground Support is contingent upon a clean driving record, 10-year Criminal History records check, and drug screen as required.

You must also have proof of high school or GED completion.

TXDFW - XU, 2610 N International Parkway, Dallas, Texas, United States of America