Receptionist, Administrative​/Clerical

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As a Receptionist in our Dallas office, you will be the first point of contact for our clients, vendors, and staff. The Receptionist represents Gensler’s values and professionalism while demonstrating a high level of client service.

• Answer phone through Teams and direct callers appropriately or take messages
• Greet/welcome all guests and notify the appropriate staff member of their arrival
• Receive applicants for interviews
• Receive samples from vendors
• Accept deliveries
• Process parking validations for clients
• Assist clients/consultants/vendors & staff with any questions
• Monitor the conference room reservation system throughout the day and notify appropriate staff of possible conflicts
• Assist with booking and canceling conference room reservations
• Ensure lobby, kitchen and conference rooms remain tidy throughout the day
• Manage Dallas Office Calendar
• Responsible for placing all catering orders
• Update phone lists
• Review the Monthly birthday/anniversary list
• Update event calendars
• Assist with administrative projects/tasks/special events, as needed
• Working with interior designers to assist with keeping the material library tidy
• Monitor and order supplies for the office and kitchen
• Coordinate lunches and events
• Assist with the scheduling of lunch and learns

• Minimum 3-5 years of experience in an administrative capacity
• Strong attention to detail and multi-tasking skills
• Excellent organizational and technical skills (MS Office)
• “Can-Do” attitude: must be able to determine priorities and exhibit a high level of initiative and follow-through
• Must be able to function well both independently and as part of a team
• Excellent communication and relationship management skills
• Ability to interact professionally with all levels of the Firm, clients, and consultants
• Must be able to work overtime on an as-needed basis
• Must have a professional personal presentation
• Must have professional phone etiquette
• Must be reliable

This position is in-person. Office hours are 8:30 - 5:30 CST. Successful candidates will be located in the Dallas, Texas area. If you’re open to relocating to the area, please apply! Non-local candidates are welcome.

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice-annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Not Applicable

Full-time

Administrative

Architecture and Planning and Design Services