Senior Administrative Associate, Capital Markets

Overview

Join our dynamic Production team as a Senior Administrative Associate in Capital Markets. This senior-level position blends creative production work with strategic administrative support, ideal for a detail-oriented professional with graphic design expertise and strong organizational skills. You will collaborate with Producers and Production teams to develop marketing materials that showcase premium real estate opportunities and support the full cycle of commercial real estate marketing and production processes.

• Provide administrative and production support including correspondence, scheduling, and organizing calendars and travel arrangements
• Assist Producers and Analysts in preparing deal-related materials such as proposals, agreements, and offering memoranda
• Prepare PowerPoint presentations by pulling data from various sources and maintain internal web-based databases
• Support Producers with high-priority projects, identify problems, and respond to client inquiries
• Arrange vendor photography and organize deal-related correspondence
• Plan and execute internal and external client-focused events
• Manage logistics for recruiting Summer Interns and Analysts/Associates

• Minimum 4-6 years of related administrative, marketing, or communications experience
• High school graduate required (college a plus)
• Excellent communication, organizational, grammatical, and time-management skills
• Ability to prioritize, multitask, and meet tight deadlines in a fast-paced environment
• Intermediate working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Real estate/finance background preferred
• Commercial real estate experience preferred
• Database experience is a plus
• Strong problem-solving, decision-making, and analytical skills
• Ability to work overtime on short notice and provide backup support to other teams

Office setting ( onsite )

• Finance and Sales