Administrative Support Private Banking

A well-known financial services company is seeking a highly organized and proactive Administrative Support professional to join its Private Bank Assistants team. This role supports senior leaders in a fast-paced, team-oriented environment and requires flexibility, discretion, and strong attention to detail.

Hourly Rate: $29/hour

Employment Type: Contract

• Provide administrative support in a collaborative environment; flexibly support multiple teams and provide coverage as needed
• Manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone, video, and in-person meetings
• Handle a high volume of incoming calls, taking accurate and detailed messages while interacting professionally with senior leaders and clients
• Coordinate domestic and international travel arrangements, including visa procurement, and process expense reports and invoices
• Arrange internal and client meetings on-site and off-site, including conference room booking, catering coordination, guest registration, and material preparation
• Perform general administrative tasks such as phone coverage, time entry, copying, scanning, filing, mailing, archiving, and ad-hoc projects
• Handle highly confidential and sensitive information with discretion and professionalism
• Act as an integral member of the assistant team, maintaining awareness of priorities and support needs
• Adhere to compliance requirements and obtain necessary approvals

• Experience as an Administrative Assistant supporting senior executives in a complex environment; financial services experience preferred
• Strong judgment and discretion when handling confidential information
• Excellent interpersonal skills and ability to work collaboratively with local and global teams
• Ability to remain calm under pressure and manage multiple priorities efficiently
• Strong written and verbal communication skills with a professional presence
• Exceptional attention to detail and organizational skills
• Self-starter with strong anticipation, follow-up, and problem-solving abilities
• High degree of integrity, professionalism, and diplomacy
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom
• Familiarity with expense platforms such as SAP Concur
• Positive, team-oriented attitude

Please submit your resume in Word format for immediate consideration!