Corporate Administrative Assistant

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The Corporate Administrative Assistant provides high-level administrative support to the President, VP’s and senior leaders. This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Senior Admin will act as a key liaison, ensuring smooth day-to-day operations, while maintaining confidentiality and professionalism.
Responsibilities

• Prepares reports, correspondence, communications, presentations and other documents.
• Manages special projects for the leadership teams.
• Manages and maintains executive management calendars, appointments, travel and event arrangements.
• Effectively manages daily administrative duties.
• Travel coordinator for company travel for leadership, sales, service and branch.
• Manages the completion of expense reports, credit cards reconciliation, mileage reports, other reports as requested.
• Assists with the maintaining of and tracking of the following:
• Legal documents
• 100k forms
• Commission changes
• Mileage & Expense report approvals
• Invoices
• COI and W9 requests
• Vendor requests
• Branch Checklists
• Hydradyne forms file
• Update and maintain policies & procedures files
• Baseball team Ticket Management
• Liaison with internal staff at all levels.
• Interact with external clients.
• Assists with monthly anniversary cards.
• Answers the corporate main lines and departments
• Ordering and maintaining breakroom supplies.
• Greets guests at front entrance.

• High School Diploma or equivalent is required;
  Bachelor’s degree preferred
• A minimum of 5 years administrative experience providing support at a high level
• Experience in a multi-site, multi-state company preferred

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Full-time

• Job function Administrative
• Industries Automation Machinery Manufacturing

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