Executive Assistant

A Real Estate Private Equity firm in Dallas is seeking an Executive Assistant to provide top‑level assistance to the company’s two partners on both business and personal matters. This is a full‑time, mid‑senior level position with a base pay range of $75,000.00 to $85,000.00 per year, plus annual bonus and other compensation.

• Provide direct support to the company’s two partners on both business and personal matters
• Manage calendars, schedule meetings, coordinate travel, and handle reservations
• Assist with tracking and follow up on projects, deadlines, and deliverables
• Prepare and edit reports, letters, presentations, and other documents on behalf of leadership
• Act as a gatekeeper and handle inbound communication (calls, emails, voicemails)
• Perform personal tasks (e.g., errands, booking travel, scheduling appointments, researching/purchasing gifts, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.)
• Utilize Quick Books Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports
• Prepare checks and bill payments, deposit checks, and monitor bank accounts

• Oversee office operations to keep the office organized and running smoothly
• Act as the point of contact for vendors, suppliers, and building management
• Order and manage office supplies, equipment, and snacks/drinks to keep the office stocked
• Ensure the office environment is clean and welcoming for visitors
• Maintain office records, contact databases, and filing systems (paper and digital)
• Maintain an organized, professional, and welcoming office environment
• Coordinate onboarding processes for new hires (e.g., IT setup, documentation, etc.)
• Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements)
• Assist with managing benefits coordination, including health insurance enrollment and communication
• Help implement and uphold company policies and best practices

• Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms
• Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches
• Proactively monitor, organize, and respond to multiple email accounts
• Attend and take notes during weekly team meetings

• Proactively find tasks, anticipate needs and take initiative during slower periods
• Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates, and company Linked In posts
• Handle miscellaneous projects and tasks as assigned
• Use discretion and integrity while handling confidential information

• Minimum of 3+ years of relevant experience
• Self‑Starter with the ability to work in a fast‑paced environment while mostly working independently
• Highly organized, thorough, and detail oriented
• Ability to multi‑task, prioritize tasks, meet deadlines, and adapt to shifting demands
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to quickly adopt new technology
• Experienced with basic bookkeeping software (e.g., Quick Books Online)
• Ability to take an unclear assignment and figure it out
• Strong written and verbal communication skills with a professional demeanor

Mid‑Senior level

Full‑time

Administrative and Finance