Administrative Specialist III – DPD Records; Digital Team; Dallas Police

Administrative Specialist III – DPD Open Records (Digital Team) – Responsible for processing digital open records requests in accordance with the Texas Public Information Act, supporting the records and management activities of DPD video and audio files to ensure compliance with state law, City Charter and City Code.

• Coordinate the receipt of requests for information under the Public Information Act for the Dallas Police Department.
• Review and remove confidential records before release in accordance with the Texas Public Information Act.
• Review and remove confidential audio and video records before release in accordance with the Texas Public Information Act.
• Assist and/or review electronic mail and file searches for records requests using City database systems.
• Coordinate with Open Records Executive Administrator, Police Records Manager, and other police staff to complete requests for information.
• Compose, edit and type correspondence, memoranda, reports, and other documents using various word and data processing software.
• Assist with updates to the City’s Public Information Policies and Procedures.
• Assist with cross‑training backup staff in all records request processes and systems.
• Provide administrative support to division staff.
• Perform any and all other work as needed or assigned.

• Knowledge of the Public Information Act (PIA).
• Knowledge of state laws, City Charter and local ordinances pertaining to records management, including electronic records.
• Knowledge of customer service and office administration.
• Knowledge of records management technology and systems.
• Knowledge of various software applications.
• Knowledge of the City’s organizational structure.
• Ability to receive requests, research files and compile data.
• Ability to maintain a variety of computerized and manual files.
• Ability to troubleshoot problems with systems and record management.
• Effective verbal and written communication skills.
• Establishment and maintenance of effective working relationships.

Education
High school diploma or GED.

Experience
Five (5) years of administrative support experience involving three (3) or more of the following:

• Accounts payable/receivable.
• Invoice reconciliation and payment.
• Correspondence/publication preparation.
• Procurement.
• Budget analysis/preparation.
• Contract administration.
• Policy/procedure development.
• Records management and/or report writing.
• Financial management experience.

Equivalencies
An associate degree in any field plus three (3) years of the specified experience will meet the education and experience requirements.
A bachelor's degree in business, education, or social science field plus one (1) year of the specified experience will meet the requirements.
A master's degree in business, education or social science field will meet the requirements.
A bachelor's degree or higher in a non‑specified field plus three (3) years of the required experience will meet the requirements.

Licenses and Certifications
Some positions may require a valid driver’s license and good driving record.

Other Requirements
Must pass an intensive background investigation and drug test.
No felony or Class A misdemeanor convictions.
No Class B misdemeanor convictions within the last ten (10) years.
No family violence convictions.
Cannot currently be on deferred adjudication for any felony, Class A, or Class B misdemeanor.

Salary Range
$25.12 - $28.85 per hour.

City of Dallas is an Equal Opportunity Employer.