Administrative Specialist III – DPD Records; Digital Team; Dallas Police

Position: Administrative Specialist III – DPD Open Records (Digital Team) (Dallas Police)

Overview

Administrative Specialist III – DPD Open Records (Digital Team) (Dallas Police) – City of Dallas

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Job Summary

The Administrative Specialist III – DPD Open Records (Digital Team) is responsible for processing digital open records requests per the Texas Public Information Act. This position supports the records and management activities of DPD video and audio files to ensure compliance with state law, City Charter and City Code.

Essential Functions

Coordinates the receipt of requests for information under the Public Information Act for the Dallas Police Department

Reviews and releases confidential records before the release of information in accordance with the Texas Public Information Act

Reviews and releases confidential audio and video records before the release of information in accordance with the Texas Public Information Act

Assists and/or reviews electronic mail and file searches for records requests using City database systems

Coordinates with Open Records Executive Administrator, Police Records Manager, and other police staff to complete requests for information

Composes, edits and types correspondence, memoranda, reports, and other documents using various word and data processing software requiring knowledge of grammar and document preparation

Assists with updates to the City's Public Information Policies and Procedures in accordance with the Texas Public Information Act

Assists with cross-training backup staff in all records request processes and systems

Provides administrative support to division staff

Performs any and all other work as needed or assigned

Knowledge And Skills

Knowledge of Public Information Act (PIA)

Knowledge of state laws, City Charter and local ordinances pertaining to records management, including electronic records

Knowledge of customer service and office administration

Knowledge of records management technology and systems

Knowledge of various software applications

Knowledge of City's organizational structure

Ability to receive requests, research files and compile data

Ability to compile and assist in maintaining a variety of computerized and manual files

Ability to troubleshoot problems with systems and record management

Communicating effectively both verbally and in writing

Establishing and maintaining effective working relationships

Minimum Qualifications Education

High school diploma or GED

Experience

Five (5) years administrative support experience involving three (3) or more of the following:

• Accounts payable/receivable
• Invoice reconciliation and payment
• Correspondence/publication preparation
• Procurement
• Budget analysis/preparation
• Contract administration
• Policy/procedure development
• Records management and/or report writing
• Financial management experience

Equivalencies

• An associate degree in any field plus three (3) years of the specified experience will meet the education and experience requirements.
• A bachelor's degree in business, education, or social science field plus one (1) year of the specified experience will meet the education and experience requirements.
• A master's degree in business, education or social science field will meet the education and experience requirements.
• A bachelor's degree or higher in a non-specified field plus three (3) years of the required experience will meet the education and experience requirements.

Licenses and Certifications

Some positions may require valid driver's license and good driving record.

Other Requirements

• Must pass an intensive background investigation and drug test
• No FELONY or Class A MISDEMEANOR convictions
• No Class B MISDEMEANOR convictions within the last ten (10) years
• No family violence convictions
• Cannot currently be on deferred adjudication for any FELONY, Class A, or Class B MISDEMEANOR

Salary Range

$25.12 - $28.85

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.

Note:

This description reflects the current job requirements at the time of posting. It is not intended to be an exhaustive listing of all duties, responsibilities or qualifications associated with the position.

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