HR Administrative Assistant - Part time

Trinity Industries, Inc. is searching for a talented team player to fill the position of Part-time Human Resources Assistant in our Dallas, Texas headquarters office. This team member will provide administrative support in the busy day-to-day operations of the Human Resources organization.

Join our team today and be a part of Delivering Goods for the Good of All!

This part time role will be responsible for a set of core responsibilities that are essential to helping the departments meet their goals. In addition, you will support a variety of administrative processes and special projects that help keep our Human Resources function organized and effective. This individual must be comfortable as the “go to” person for questions related to key administrative processes and internal support, while making time for additional project work when needed.

• Provide administrative support to the Chief Human Resources Officer, and the leaders of the Human Resources departments, including managing calendars/meetings, department-wide activities/events
• Administer tools used to manage key communications with the HR Committee of the Trinity’s Board of Directors
• Communicate to a variety of audiences and regularly interact with all levels of the organization, including members of the “C-suite”, in a polished and professional manner
• Collaborate with the offices of the CEO, CFO and other Executive Assistants as needed on coordination of meetings, data requests, etc.
• Proactively recognize and resolve office and departmental needs in a courteous and professional manner
• Manage multiple priorities and sensitive correspondences with confidentiality, integrity and diplomacy
• Assist with the oversight and coordination of the departmental budget and processing transactions, such as payment of vendor invoices
• Assist with creation/modification of presentations, spreadsheets, and other various documents

Assist with identifying and implementing process improvements for relevant departmental activities.

• Minimum of 5 years of experience as an executive administrative assistant
• Strong attention to detail, and organizational, project management and analytical skills
• Advanced expertise with key business tools, such as Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and Teams
• Strong communication skills/professional etiquette required (written and oral) for a business setting
• Strong interpersonal skills required; ability to work well with cross-functional teams and individuals at all levels of the organization
• Demonstrated ability to exercise discretion and maintain a high level of confidentiality
• Familiarity with digital collaboration tools and video/virtual conferencing platforms
• Ability to effectively manage multiple projects simultaneously with limited supervision