Administrative Assistant

Summary:

This position will be responsible to provide administrative support to the Contract Administration department.

Essential Duties and Responsibilities:

* Route documents for execution using Docu Sign

* Upload documents to File Net

* Schedule appointments and meetings, arrange travel, and catering needs

* Maintain spreadsheet to track documents

* Process incoming and outgoing mail using USPS and FEDEX

* Maintain stock room and breakroom by ordering supplies

* Process terminated contracts using ETC's document retention policy

* Responsible for creating and maintaining files

* Coordinate maintenance work with ETC Building Services

* Performs other duties and tasks as determined by the management team

* Effective communication and coordination with all departments with the company are essential in the role

Requirements:

Education and/or Experience , Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

* Demonstrated proficiency in Microsoft Word, Excel and PowerPoint.

* A High School Diploma or equivalent may be considered

* Bachelor's Degree preferred

* 0 - 2 years administrative experience

Preferred Qualifications:

* Proficiency with Docu Sign, File Net, SharePoint, highly desired

* Demonstrated proficiency in Microsoft Word, Excel and Power Point

* Proven administrative or assistant experience

* 2+ years administrative experience

* Excellent organization skills with high level of attention to detail

* Excellent written and verbal communication skills with strong interpersonal skills

* Experience with Quorum Contract Management System is a plus

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

* Usually, normal office working conditions.

* Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.