Records Specialist

Join to apply for the Records Specialist role at Holland & Knight LLP

We are a firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our Dallas office.

We are seeking a Records Specialist to join our team. This is an exciting opportunity to work in a dynamic and fast‑paced environment and contribute to the growth and success of our Firm. The Records Specialist is responsible for organizing and maintaining firm records, forms, and information.

• File computerized indexes and maintain records in the firm's records management system.
• Maintain records systems and procedures to facilitate orderly operation, retention, and disposition of records. May serve as liaison between users and offsite vendors regarding operational issues.
• Coordinate various data clean‑up tasks, including standardizing records classifications.
• Generate reports.
• Assist internal clients with questions or issues related to records management operations.
• Train new staff and conduct periodic training sessions for existing staff on departmental processes and procedures, including providing guidance and technical assistance.
• Manage sensitive and/or confidential documents.
• Assist with departmental coverage as needed.
• Assist Director of Records with annual reviews of Records Management Program.
• Develop departmental procedures as needed.
• Handle special projects and duties as assigned.

• Strong computer and database skills.
• Strong initiative and ability to work independently with minimal direct supervision.
• Ability to multitask and prioritize tasks appropriately.
• Excellent organizational skills.
• Effective oral communication skills, including the ability to interact effectively with firm personnel at all levels with a high degree of professionalism.
• Intermediate keyboarding skills (40 words per minute or greater).

• Bachelor's Degree or equivalent combination of education and experience.
• 3+ years' professional experience in positions requiring the maintenance of administrative and client company records.

• Prior law firm experience helpful.

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.
• Ability to lift heavy boxes at a minimum of thirty pounds.

Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well‑being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long‑term disability insurance; tax‑advantaged accounts for health‑care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k);

profit sharing; pre‑tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with developmental disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications.

Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.