Real Estate Administrator

Real Estate Administrator POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on‑site outpatient medical property management. This person will effectively implement procedures, cost controls, and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

• Answer management phones and assist with tenant needs.
• Respond to inquiries by providing routine information or taking and delivering messages.
• Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports.
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for compliance with contracts and certificates of insurance.
• Assist with preparing and administering service agreements.
• Establish and maintain record‑keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents.
• Responsible for accounts payable, accounts receivable, and reporting.
• Organize and code invoices.
• Assist Chief Engineer with updating the electrical analysis worksheet as utility invoices are received.
• Issue purchase orders, track, and assign the POs to invoices as they are processed for payment.
• Compile and review tenant billings and other miscellaneous charges.
• Provide management team with aged delinquency reports and send delinquency letters.

• Minimum high‑school education required;
  Associate’s or Bachelor’s degree preferred.
• Minimum of 2 years previous commercial property management experience.
• Experience with MRI and Yardi software.
• Previous experience in real estate accounting and familiarity with the monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases.
• Professional demeanor and excellent interpersonal and customer‑service skills.
• Have reliable transportation and a valid driver’s license.
• Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.
• Excellent communication skills, both verbal and written.
• Ability to work independently.