Legal Administrative Assistant

Overview

Mc Guire Woods  LLP has an opening for a Legal/Practice Assistant to join our Practice Assistants Response Team in our Dallas, TX office. The Assistant will be part of a team of Legal/Practice Assistants supporting first‑fifth year associates across the firm with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects, within our litigation practice area.

Mc Guire Woods , one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, Mc Guire Woods  offers most employees a hybrid remote option allowing flexibility and work‑life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

• Prepares, edits and formats legal documents and correspondence.
• Assembles exhibits and hearing binders; prepares document productions; schedules depositions.
• Manages documents: uploads documents to e-rooms and the DMS; scan, saves to DMS and distribute matter‑related hard copy correspondence, court and agency filings; maintains pleading and document indices when appropriate.
• Organizes and maintains case files, retrieves case files, and prepares files for closing in accordance with Records Department procedures.
• Communicates with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person.
• Participates as part of a team of Practice Assistants providing coverage and/or backup coverage as needed.

• 3-5 years of litigation assistant experience.
• Preferred experience in e‑filing, time entry and billing software (Elite), and expense reimbursement software (Chrome River).
• Ability to work efficiently and effectively in a different location than the people supported and part of a team environment.
• Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure.
• Ability to proactively identify opportunities to assist team and those the team supports.
• Must be highly organized, strong team player, possess good communication and attention to detail skills, and be a self‑starter.

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