Accounts Payable Specialist

Worldwide Mission Critical is a global owner's representation and project management company dedicated to the mission-critical industry, helping companies deliver their data centers on time and under budget. Founded on the principle that the right team of experienced data center professionals will deliver great projects, our ability to provide oversight for all aspects of a project sets us apart.

The Accounting Assistant will support a variety of accounting functions with a primary focus on accounts payable. The Accounting Assistant will work closely with the Accounting team and Project Managers to ensure timely and accurate vendor payments. Key responsibilities include invoice processing, vendor setup, reviewing expense reports, and maintaining accurate financial records. The Accounting Assistant will play a critical role in supporting the financial health of the company through organized, detail-oriented, and confidential accounting practices.

Requirements

• Demonstrated reliability and a high degree of trustworthiness.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) or similar software.
• Willingness and ability to quickly learn new accounting and business software systems.
• Strong organizational skills with exceptional attention to detail.

Primary Responsibilities

• Process and facilitate vendor payments, including vendor setup in accounting software, ensuring W-9 forms are on file, and obtaining ACH/Wire transfer information when necessary.
• Review and verify employee expense reports against weekly credit card imports.
• Collaborate with Project Managers, Accounting, and the management team to resolve issues with delinquent accounts by communicating directly with vendors.
• Assist in maintaining accounting records and ledgers by reconciling monthly statements and transactions.
• Collaborate with the Controller and other finance department members to maintain company financial health.
• Proactively seek additional tasks and responsibilities to support the team.
• Other related duties as assigned.