Coordinator - Accounts Payable

Overview

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Position Summary:

This position will be responsible for Accounts Payable. This involves researching outstanding items and processing invoices.

• Verifies invoices and routes for coding and/or approval. Also processes check requests.
• Match, batching, coding invoices, performing 3-way match with purchase orders.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Maintains accounting ledgers by verifying and posting account transactions.
• Reconciles vendor statements, researches and corrects discrepancies.
• Monitors accounts to ensure payments are up to date.
• Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Assists in month end closing.
• Assists with audit inquiries and responses where appropriate.
• Handles all phone calls and correspondences related to A/P.
• 1099 maintenance.
• Performs other duties as assigned.

• Verifies invoices and routes for coding and/or approval. Also processes check requests.
• Match, batching, coding invoices, performing 3 way match with purchase orders.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Maintains accounting ledgers by verifying and posting account transactions.
• Reconciles vendor statements, researches and correct discrepancies.
• Monitors accounts to ensure payments are up to date.
• Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Assists in month end closing.
• Assists with audit inquiries and responses where appropriate.
• Handles all phone calls and correspondences related to A/P.
• 1099 maintenance.
• Performs other duties as assigned.

Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

• High school diploma or equivalent.
• 0-2 years of full-cycle Accounts Payable experience.
• Previous experience working with Open Text OCR based scanning system is a plus.
• Must be organized, dependable and a team player.
• Attention to detail, the ability to prioritize work/projects and a high sense of urgency are required.
• Ability to process a high volume of invoices while maintaining accuracy.
• Good judgment and ability to work independently, as needed.
• Strong MS Office skills and comfort with computers in general.
• Ability to work in a fast-paced environment and meet deadlines.
• Flexible, adaptable and have a high level of initiative.

• SAP experience.
• Associates degree in Accounting preferred.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

/Minority/Female/Disabled/Veteran. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.