Accounts Payable-Receivable Administrator

Become Part of Our Team

As an industry leader, Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Tuition Assistance
• Employee Referral Bonus

Summary

Balfour Beatty is seeking an Accounts Payable-Receivable Administrator to be based out of our office in Dallas, TX. This individual will accurately process accounts payable in a timely manner and be responsible for accounts receivable and project set up in a fast-paced environment. This employee will also be alert for and report to management possible compliance issues. This position requires the ability to multi-task and be highly detail-oriented due to strict time constraints and working in a service bureau setting.

• Performs cash receipts processing in a fast-paced environment.
• Responsible for the deposit and recording of all checks received in the main office from the lock box and updating the Accounts Receivable Notification Log accordingly.
• Process accounts payable payment groups by daily deadline.
• Print checks, create ACH files, and post payment transactions meeting all required deadlines.
• Review all payment exception requests and supporting documents ensuring that appropriate authorization is included.
• Process garnishment payments.
• Process employee expense reimbursement payments.
• Accurately and timely process all special payment instructions.
• Process daily accounts payable payments by check and/or ACH payment (Textura).
• Respond to check status inquiries and review requests for voids and reissues providing appropriate information to management for the stop payment to be placed.
• Review all requests for vendor set up ensuring compliance with Federal regulations and Company policies/procedures and complete vendor set up in the accounting system (JDE).
• Accurately enter invoices into JDE.
• Review purchase orders, purchase order amendments, and associated documentation ensuring compliance with company procedures including authorization level.
• Accurately complete project set up verifying that appropriate supporting documentation and approval is received.
• Enter all electronic fund transfers into JDE ensuring all transfers are entered prior to the month-end close deadline.
• Respond to requests for Credit Safe reports.
• Provide appropriate information for credit applications for Corporate Services internal customers.
• Maintain an organized electronic filing system for all shared email boxes.
• Respond to all requests for information within 1 business day of receipt. If request cannot be completed within 1 business day, work with the customer to determine a mutually acceptable date for request completion.
• Vendor establishment and maintenance.
• Responsible for obtaining appropriate tax forms (W8/W9).
• Determine 1099 requirements.

• Builds effective relationships with project teams, functional departments, customers, vendors, and user groups that reflect and support company core values and meet or exceed the customer’s expectations.
• Actively participates in industry, client, and community relations to enhance company image.

• Advocates for our People-First Culture. Effectively communicates our mission, demonstrates our core behaviors, and honors our values through a commitment to exceptional service, talent, and thoughtful choices.
• Serves as a role model and promotes professional behavior.
• Participates in personal career development through training, participates in software training and seminars as applicable for this position.

Performs other related duties as assigned

The majority of work is completed in an office setting with intermittent sitting, standing, and walking. Periodic travel required.

• High School Diploma or equivalent.
• A minimum of five (5) years of accounts payable experience in a high-volume environment.
• Strong knowledge of accounts payable and accounts receivable processing work processes and best practices.
• Strong computer skills in word processing and spreadsheet software, with proficiency in Microsoft products (e.g., Word, Excel, Outlook).
• Ten-key by touch.
• Strong verbal and written communication skills.
• Excellent multi-tasking capabilities while maintaining organization and meticulous attention to detail.
• Ability to maintain confidentiality at all times.
• Ability to meet strict daily, weekly, monthly, and quarterly deadlines.
• Self-starter, self-motivated.
• Strong organizational, analytical, and problem-solving skills.
• Ability to interact and build rapport with peers and customers.
• Work professionally and efficiently with all levels of personnel.
• Ability to act as a change management agent, working to facilitate the integration of newly acquired businesses.

• Construction…