Secretary III Security Clearance

Overview

AMO, an Akima company, is looking for a Secretary III to work in Dahlgren, VA. You will provide principal secretarial support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The Secretary III maintains a close and highly responsive relationship to the day‑to‑day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office.

Computers may exist in the environment, requiring working knowledge of certain office software programs. To join our team of outstanding professionals, apply today!

Perform general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures, including the following:

• Answer and screen incoming telephone calls.
• Receive, greet, and screen visitors.
• Maintain logs and listings.
• Schedule appointments/meetings.
• Support meetings on and off NSWCDD location.
• Receive, review, type, edit and process correspondence and documents.
• Receptive to receiving correspondence and docs for preparation as rough draft, handwritten, verbal or via email.
• Handle and process documentation: sort, route, track, distribute, copy, scan, fax, file, download, archive, shred and dispose.
• Process timecards, training requests and shipping documents using Navy ERP system.
• Establish, maintain and update office filing in accordance with NSWCDD Records Management policies.
• Receive, coordinate and act on data calls.
• Maintain and replace inventory of office supplies.
• Coordinate with NSWCDD Public Affairs for all distinguished visitors.
• Designate and reserve parking spaces for VIP visitors.
• Travel on base for delivery and pick‑up of official information (use Government vehicle).
• Create spreadsheets and PowerPoint presentations.
• Upload, maintain and search documents for retention purposes into folders on SharePoint or other identified repositories.
• Assist Government Staff daily; provide guidance and review work of lower‑level secretaries in the absence of Government or contractor senior‑level secretary.
• Provide clerical support in the absence of Government clerical/secretarial/administrative personnel.
• Maintain office equipment and call for services when needed, replace printer and plotter supplies as required.
• Assist in disposal of excess equipment.
• Maintain office calendars, key inventory, coordinate plant account inventories, perform muster procedures, execute new employee onboarding process, and use Government systems such as IBPES, DISS, Navy ERP, DTS and applications on NSWCDD Homepage.
• Manage copiers, printers, fax machines and shredders.

• Establish and maintain Standard Operating Procedures (SOP's) for clerical/secretarial duties.
• Demonstrate a professional demeanor and the ability to communicate effectively both orally and in writing.
• Provide assistance to visually impaired, blind and other disabled Government personnel with clerical, secretarial and administrative tasks, ensuring accessibility of software and hardware.

• Must have an active Secret clearance (or be a US Citizen able to obtain and maintain a clearance).
• Four (4) years of experience creating and maintaining documentation and data management systems.
• Two (2) years involving Federal Government programs and providing mid‑executive level (e.g., O‑6 military, GS‑15 civilian or below) and general administrative support in all facets of administration.
• Proficient in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook, Access) and Adobe.

• Demonstrated ability to work independently and communicate effectively both orally and through formal reports.
• Demonstrated ability to multi‑task, perform, and communicate professionally, including professional phone etiquette.
• Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering…