Secretary II Security Clearance

Overview

AMO, an Akima company, is looking for a Secretary II to work in Dahlgren, VA. The Secretary II provides principal secretarial support in an office, usually to one individual, and may support subordinate staff. The role requires independence with minimal supervision and an understanding of office routine, the organization, programs, and procedures related to the work of the office. Proficiency in office software is expected.

• Perform general secretarial and clerical duties to support the Branch, Division, Department, or Program Office in accordance with Government office procedures.
• Answer and screen incoming telephone calls; receive, greet, and screen visitors; maintain logs and listings.
• Schedule appointments/meetings; support meetings on and off NSWCDD location; review, type, edit, and process correspondence and documents.
• Prepare rough drafts of correspondence and documents (handwritten, verbal, email) as needed; handle and process documentation.
• Sort, route, track, distribute, copy, scan, fax, file, download, archive, shred, and dispose of materials.
• Process timecards, training requests, and shipping documents using Navy ERP system.
• Establish, maintain, and update office filing in accordance with NSWCDD Records Management policies.
• Receive, coordinate, and act on data calls; maintain and replace office supplies inventory.
• Coordinate with NSWCDD Public Affairs for distinguished visitors and designate/reserve VIP parking.
• Travel on base for delivery and pickup of official information (government vehicle).
• Create spreadsheets and PowerPoint presentations; upload, maintain, and search documents for retention in SharePoint or other repositories.
• Assist Government staff daily; provide guidance and review work of lower-level secretaries in absence.
• Provide clerical support in the absence of Government clerical/secretarial personnel.

• Perform maintenance on office equipment and call for services as needed; replace printer and plotter supplies.
• Maintain office calendars, key inventory, coordinate plant account inventories, muster procedures, and onboarding processes.
• Utilize Government systems such as IBPES, DISS, Navy ERP, DTS and NSWCDD applications.
• Process requests for Telephone Work, IT MAC, visitor clearances, travel orders, and other related administrative tasks.
• Establish and maintain Standard Operating Procedures (SOPs) for clerical/secretarial duties.
• Demonstrate professional demeanor and effective communication skills, both oral and written.
• Support visually impaired or otherwise disabled personnel with clerical, secretarial, and administrative tasks as needed.
• Assist in tasks related to reading, transcription, and document handling for accessibility; support in completing electronic training and timekeeping entries.

• Active DoD Secret clearance.
• Two (2) years of experience creating and maintaining documentation and data management systems.
• Experience providing general administrative support in clerical administration.
• Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook, Access) & Adobe; able to type 40 words per minute.
• Ability to work independently and communicate effectively; capable of multitasking and professional phone etiquette.
• Experience supporting meetings, maintaining formal filing systems, scanning, faxing, answering phones, and managing calendars and appointments.

Job  ;
Work Type:
On-Site;
Company

Description:

Akima Mission Optimization (AMO), an Akima company, provides administrative support services and related opportunities. For more information, please refer to the original description.