Administrative Assistant - Dahlgren, VA

Overview

Job Description

AMO, an Akima company, is looking to hire Administrative Assistant to join an existing team out of Dahlgren, VA. In this position you will provide administrative support specifically dedicated to the requirements of the Project Team, Program Office, Department and Corporate Offices with a wide variety of complex, conscientious, and confidential administrative duties. The role is on-site at the location detailed in the job post, unless stated otherwise.

ATTENTION MILITARY AFFILIATED JOB SEEKERS — This position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please apply by following the next steps.

• Work independently on requirements with limited supervision.
• Manage executive office, coordinate actions with executive staff, and maintain accountability for documentation.
• Collect, analyze, and research data for assigned projects.
• Prepare briefing material, charts, graphs, and other presentation material independently.
• Make administrative decisions providing completed projects/assignments.
• Handle correspondence not requiring personal attention of Government managers.
• Assist in development and preparation of administrative/staff reports.
• Perform quality assurance with report completeness.
• Utilize graphics or desktop publishing software for preparation of presentations.
• Review and summarize reports/documents for Government manager directing attention to actions needed or concerns.
• Assist in assignments to management.
• Provide high level customer assistance.
• Establish and maintain Standard Operating Procedures (SOPs) for administrative duties.
• May function in a lead role and provide guidance and direction to lower-level employees in the Program Office or Department.
• Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with clerical, secretarial, and administrative tasking.
• Assist in completing tasks when accessible software is not available or compatible with current office equipment.
• Read aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel.
• Describe various illustrative materials such as pictures, charts, drawings, and symbols.
• Assist with reading and signing hard copy documents.
• Complete electronic training.
• Timekeeping entry and approvals.
• Data entry into automated business applications tools including CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers.
• Research creative and innovative technological solutions that lead to greater independence.
• Guide employees to appropriate locations on documents to sign/approve or within data systems to electronically sign/approve.
• Transporting impaired employees to meetings and training events utilizing government vehicles.
• In addition to secretarial duties, provide administrative support to executive staff with office management responsibilities including budgeting, personnel records and payroll.
• The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

High School/GED

Job Category
:
Administrative and Support Services

Additional Qualifications/Responsibilities

• Active DoD Secret clearance (or be a US Citizen able to obtain and maintain one).
• Six (6) years of experience creating and maintaining documentation and data management systems (of which at least four (4) years involved supporting Federal Government programs).
• Experience executing and leading tasks associated with mid-executive level (such as SES/Flag Officer, O-6 military, GS-15 civilian) and general administrative support in all facets of administration.
• Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook & Access) & Adobe.
• Ability to type 40 words per minute.
• Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.
• Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette.
• Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing multiple calendars, and scheduling appointments.

• Experience With:
  Taking notes and converting into formal meeting minutes.
• Editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government formats.
• Receiving and greeting visitors professionally.
• Handling and storage of classified or sensitive (PII) materials.
• Providing daily oversight and direction to support teams.
• Training/mentoring subordinate personnel on policies and other duties.
• Team building and conflict…