Project Manager and Coordinator, Executive Initiatives

Project Manager and Coordinator, Executive Initiatives

Position Summary: High-visibility, outcomes-first role that orchestrates execution across a portfolio of executive initiatives by turning decisions into clear plans, maintaining single sources of truth in Smartsheet, and ensuring follow-through to completion. Operates with discretion, polish, and strong judgment in a fast-moving environment. This is a hybrid role, with three days per week onsite at our Cypress, CA headquarters and two days working remote.

Salary Range
: $89,638.00 - $

• Meeting operations:
  Drive agendas, capture decisions/actions live, and publish summaries within 24 hours (owners, due dates, next milestones).
• Smartsheet expertise:
  Build and maintain sheets, reports, dashboards; implement cross-sheet formulas and automations; manage portfolio rollups.
• Action follow-through:
  Responsive action items follow up and closure to help ensure schedule adherence and progress.
• Executive communications:
  Produce concise weekly/biweekly updates and ad-hoc briefs that highlight what’s on track, what’s off, and decisions needed.
• Lean and lightweight standards:
  Maintain simple, repeatable practices (actions, owners, dates, definitions of done).
• Business-minded problem solving:
  Build understanding of business operations to apply practical and contextual judgment on projects to inform plans and actions.
• Confidential CEO support:
  Coordinate select CEO initiatives with the same rigor as core projects.
• Stakeholder management:
  Build trust with senior leaders and cross-functional teams; facilitate clear, timely communication and alignment.

• Bachelor’s Degree or equivalent combination of education and experience.
• 4–6+ years in project coordination/operations, program management, PMO, or chief-of-staff–adjacent roles.
• Business acumen:
  Familiarity with business processes in a product company with manufacturing operations.
• Smartsheet expert:
  Advanced sheets/reports/dashboards; cross-sheet formulas, cell linking, automated
• Execution excellence:
  Translate discussion into plans, drive accountability, and deliver results in multi-stakeholder environments.
• Communication & facilitation:
  Crisp writing, strong meeting facilitation, and executive presence.
• Technical savvy:
  Comfort with data and integrations (Excel, PowerPoint, Lucidchart/Visio; bonus: Zapier/Power Automate or scripting).
• Judgment & discretion:
  Handle sensitive information and CEO-level work with confidentiality and maturity.
• Must be able to work onsite 3 days a week at our Cypress, CA headquarters.

We hope that you’re excited by the possibilities that come along with working at Exemplis! With us, TEAM comes first. We bring integrity, passion, and excellence to work each day. Being part of our team means living our core values and thriving in an environment of constant innovation and positive change.

• Competitive Salary:
  Our compensation philosophy is externally competitive, internally fair, and not won or lost on compensation.
• Hybrid
  
  Work Schedule:
  
  Flexibility to work remotely while being onsite as needed for collaboration days.
• Health Insurance:
  Medical, dental, and vision options available; eligible the first month following start date.
• 401(k):
  Matching 100% up to 3% and then 50% of the next 2% deferred.
• Time Off:
  Paid time off accrues from day 1.
• Observed Holidays: 10 company observed holidays.
• Employee Discounts:
  Discounts across product lines.
• Hit our Numbers Lunch:
  Team celebrations when monthly milestones are met.
• Tuition Scholarships:
  Partnership with UMASS Global for 10%-20% off tuition for you and/or your family.

It all started in a small warehouse in California with just three employees, a fax machine and a bell that rang out every time a chair came down the conveyor belt. Over 25 years later, Exemplis continues to lead, innovate and disrupt an array of industries through its growing family of brands — including Sit On It  Seating, Timbuk2, X-Chair, Maverick, Mavix, Edloe Finch, and Albany Park.

From sustainable manufacturing to outreach programs and more, we strive to make a positive impact on everyone we serve. We make sure our people (and their communities) are at the core of our organization. To make a difference, we must be a champion of diversity, inclusion, service and social justice — above all else. Are you ready to be a part of something special?

We have headquarters, offices and retail stores across the U.S. (plus flexible work opportunities). Learn more and apply today.

Exemplis is an Equal Opportunity Employer and our company adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. Read our full statement on our careers page.

• Mid-Senior level

• Full-time

• Project Management and Information Technology

• Manufacturing