Payroll Manager

Overview

Hybrid’s humble beginnings started in 1997 in the back of a print shop designing, selling, and printing tee shirts. Today, Hybrid is a global apparel industry powerhouse in brand and licensing management. Hybrid provides its expertise and fully vertical operations capability - design, merchandising, development, sourcing, production, and distribution - to a broad suite of branded, licensed, generic, and private label partners.

Hybrid’s full-service apparel design and manufacturing expertise extends across the apparel category, including knits, woven tops, bottoms, tees, and accessories.

The Payroll Manager is accountable for leading and managing Hybrid’s payroll function on ADP. This includes confidentially managing employee salary data, ensuring timecards are accurate, processing payroll timely and accurately, and providing support for audits & reporting upon request. This person is also responsible to provide administrative support for our Benefits, 401k, and other HR functions as might be necessary.

• Oversee all aspects of multi-state payroll processing cycle and ensure timely and accurate payments, in accordance with federal, state, and local requirements for approximately 500 employees
• Manage time and attendance system and follow up with supervisors or employees directly to ensure timecards are accurate and discrepancies are resolved
• Ensure accuracy of payroll records by maintaining the system with updates (e.g., new hires, terminations, status changes, tax with holdings, benefits deductions, time off accruals, etc.)
• Process any other compensation payments or deductions as needed (manual checks, bonuses, T&E, severance)
• Resolve agency tax notice and set up new states for the company
• Ensure compliance with all federal, state and local employment laws, provide audit support and historical data
• Recommend improvements to system, process or policies as needed in collaboration with the HR team
• Support HR and Accounting/Finance with ad-hoc reporting and analysis by providing records and documentations

• Administer benefits programs such as life, health, dental insurance, 401(k), flexible spending accounts, etc., ensuring ACA compliance
• Ensure timely payment of monthly premiums, review invoices and resolve any discrepancies
• Manage enrollments and determine eligibility; advise employees of their benefits options
• Assist with annual benefits open enrollment
• Manage all aspects of Leaves of Absence; this includes ensuring pay is accurate, working closely with employee to ensure all relevant medical documentation is submitted, maintaining contact with employees on leave to coordinate return to work and insurance premiums, filing paperwork as needed to support extensions and changes in status
• Assist with any payroll or benefits-related questions and matters
• Other duties may be assigned

• Bachelor’s degree in Accounting, Business, Human Resources or equivalent work experience
• 5+ years of full cycle payroll processing experience in ADP Workforce Now or similar payroll system (may consider experience in other platforms if transferrable)
• Extensive knowledge of CA and multi-state payroll practices, regulations, and procedures
• Knowledge of applicable federal, state, and local laws/regulation and HR best practices
• Knowledge of applicable benefits-related laws/regulations and experience with benefits administration
• Proficient in Microsoft Office, including Word, Excel, Outlook, and Power Point
• Ability to maintain high level of confidentiality and handle executive compensation
• Excellent communication skills with all levels, both verbal and written
• Strong attention to detail and exceptional organizational skills
• HR Certification or CPP certification is desirable
• Bi-literal in English/Spanish is a plus
• Background in Accounting & experience with Balance Sheets a plus

Hybrid Apparel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.