Purchasing Assistant

Under direct supervision, to perform a variety of clerical tasks in support of business operations within a division, and to perform related duties as assigned. This position will provide assistance in purchasing materials, parts, components and software in Americas based on requests from customers (MELCO and its affiliated companies), export those products to outside countries (mostly to Japan) and provide various product and/or supplier information for MELCO and affiliates.

• Process supplier invoices and create check request forms for payments to all suppliers upon receipt of invoice.
• Download data from purchasing system, and create various reports such as monthly sales report, daily order receiving report, and bi-weekly delivery status report.
• Generate shipping paperwork accurately on purchasing system as requested by buyers.
• Correspond with MELCO headquarter through e-mail or phone call to discuss payment status.
• Assist IPD members and visitors for travel arrangement such as booking hotels, limos.
• Open, sort and distribute incoming mail and process outgoing mail.
• Maintain inventory of office supplies and prepare a list of supplies to be ordered.
• Copy, distribute and file paperwork and organize export licenses and other contractual documents.
• Request suppliers to submit a quotation upon receipt of RFQ (Request for Quotation) from customers (MELCO).
• Perform a price and/or technical negotiation, when necessary, before MELCO issues PO to MEUS.
• Generate MEUS PO and release it to the suppliers upon receipt of MELCO PO.
• Monitor supplier’s quality and ensure the deliverables are shipped by requested delivery date.
• Classify any deliverables and/or technical data called out in MEUS PO and obtain end user information from MELCO in accordance with the procedure of the MEUS Export Compliance Program (ECP) prior to the export.
• When cargo is on hand at the designated freight forwarder, prepare shipping documents to the delivery point outside of the US designated by customers.
• After all the export compliance requirements as specified in MEUS ECP are met, generate shipping invoice and send it to the freight forwarder, thereby providing the forwarder with the authorization to export deliverables and/or technical data under MEUS’ power of attorney.
• Perform other duties as assigned.

• 1-2 year experience for purchasing organization in electric or machinery companies preferable.
• Must be able to receive ITAR and EAR-controlled technology information and/or technical information without violating, and in compliance with, applicable US export control laws, rules and regulations.
• Working knowledge for Microsoft Word, Excel, PowerPoint and Access. Especially for Excel, advanced skills (ex. VLOOKUP’s, pivot table and other formulas) preferred.

The pay range for this position at commencement of employment is expected to be between $21.93/hr and $30.15/hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including commissions based on achieving individual performance and/or sales metrics, incentive compensation and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.

Details of participation in these additional compensation and benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to…