Deputy City Clerk

Are you a proven professional with an openness to new ideas, a dedicated worker with a keen eye for detail, and a highly motivated team player who uses interpersonal skills to adapt, communicate, and collaborate? If so, the City of Cupertino’s City Manager’s Office would like you to join our dynamic team in the position of Deputy City Clerk.

The Deputy City Clerk performs a variety of highly responsible and complex clerical, secretarial, and routine administrative duties in the City Clerk’s Office, including:

• Preparing and publishing City Council agendas
• Meeting all requirements regarding public postings, legal advertising, and public hearing notices

• Responding to public records requests

• Administering recruitment process for commissions and committees
• Managing conflict-of-interest filing requirements
• Maintaining official City records
• Coordinating and implementing new technology programs such as agenda management, electronic disclosure, and public records request management software.
• Assisting with elections and campaign finance form filings
• Attend City Council meeting in the absence of the City Clerk

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Perform a wide variety of complex, responsible, and confidential clerical, administrative, and statutory duties.

Perform administrative projects for management personnel.

Research and compile background data.

Maintain records and files regarding department administrative activities.

Screen calls, visitors and mail; respond to moderately complex requests for information.

Interpret and explain city and department policies, rules, and regulations in response to inquiries.

Refer inquiries as appropriate.

Assist in developing department policies and procedures in order to meet department objectives.

Assist the City Clerk with municipal elections, including issuance of nomination papers and serving as filing officer for required FPPC documents.

Prepare agendas, assemble meeting packets, attend meetings, take and transcribe minutes, and prepare follow-up correspondence, schedule matters for consideration by City Council.

Prepare required public notices for commission vacancies.

Write and process agendas, minutes, ordinances, resolutions, staff reports, and legal advertisements.

Perform records management duties, including sorting, filing, indexing, purging, microfilming, scanning, research, and retrieval of documents in paper and digital form.

Arrange for the recording of deeds, easements, rights-of-way, ordinances, and other legal documents with the County Recorder as directed.

Respond to public records requests as required by the California Public Records Act.

Build and maintain positive working relationships with co-workers, other city employees and the public, using principles of good customer service.

Perform related duties as assigned.

English usage, spelling, grammar, and punctuation.

Modern office methods, procedures, computer equipment and software.

Business letter writing and report writing.

Pertinent government organizations, functions, policies, rules, and regulations, including the Ralph M. Brown Act, the Maddy Act, the Fair Political Practices Act, the California Public Records Act, and the California Election Code.

Principles and practices of assigning and reviewing the work of others.

Principles and practices of office administration and departmental operations.

Principles and practices of records management, including retention and destruction policies and use of computerized scanning and retrieval programs.

Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.

On a continuous basis, sit at a desk for long periods of time, intermittently, twist and reach office equipment, write or use keyboard to communicate through written means, occasionally run errands, lift and carry weight of 15 pounds or less.

Intermittently, review documents related to department operations.

Observe, identify, and problem solve…