Engineer project management - coordinator

Qualifications

• Familiarity with Excel and Numbers
• Ability to stay organized and track deliverables for multiple programs
• Strong communication skills
• Strong skillset in working with large data sets
• Bonus - familiarity with Nimbus and Technical Details
• Good follow through working with various cross functional teams
• Collaboration platforms:
  Webex and Slack
• Initial point of contact on tracking allocation requests and providing updates
• Work with System EPT team on creating, reviewing and sending Allocation reports for EPMs and cross-functional teams
• Initiate majority of PRs for PD EPS team
• Work with PD EPS team to maintain structured GSM/PO trackers, providing OK2
  
  Pay on invoices in a timely manner, and cleaning up previous POs from finished builds/programs
• Attend team meetings to provide updates on both allocations and PO readiness

• Initial point of contact on tracking allocation requests and providing updates
• Allocate all approved units for each build including Key Allocations and Special Requests - escalated complicated requests to System EPT
• Collaborate with CM on Swap list for Long Term DOEs - escalated to System EPT (In Region to support but with ES as back up)
• Allocate in a timely manner based on CM timeline
• Version allocations page daily or as changes are made and closer tracking with CM
• Email Requestors/teams on unique requests to get clarification - escalated to System EPT
• Review unit approved detail requests and allocate specific requests (read Build Matrix for stuffings)

• Over-allocated Report – reporting showing over-allocated configs and suggestions to EPMs with notes to resolve
• Overcast Report – reporting showing what was requested, approved, allocated, and fulfilled – send weekly
• Provide potential suggestions for special requests and send to EPT/EPM to review
• Dashboard for Weekly Syncs – check Build PR status, Allocation Timeline status, take notes for agendas/meetings
• Create an allocation slack channel – start streamlining communication/reports
• Distribution Report – reporting showing units that have not been picked up, with aging information based on date of allocation
• Determine repeat / serial teams and recipients that do not pick up units to develop long-term allocation best practices

• Receive quotes from vendors/EPMs/GSMs
• Log quote information in PR tracker/handbook
• Obtain GSM/EPM approvals
• Obtain PR justification from GSM/EPM
• KO PR (or change orders) in eApproval and log in Balance
• Email eApproval link to GSM and EPM once PR (or C/O) is kicked off
• Send BPO issuance email to vendor/EPM/GSM
• Log procurement information in Nimbus

• Review vendor ok2invoice email and ensure GSM/EPM approval
• IR/GR invoices in Webcycle

• Send PR aging report to push on stale PR approvals
• Send out GSM PO Tracker
• Follow up on outstanding quotes with GSM/EPMs
• Send final quote submission email reminder
• Review open BPO file from Finance

• Strong written and verbal communication skills
• Self-motivated with excellent time management skills
• Committed to meeting stringent deadlines
• Proactive, driven and result oriented
• Ability to find solutions with network

Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.